Hybrid Administrative & Office Operations Lead

Deutsche Bank AG; Jacksonville (FL); Hybrid; USD 40,000 - 65,000; Full time

Benefits offered by this job

Hybrid working model

Generous vacation

Family building benefits

Job summary

Deutsche Bank in Jacksonville, FL, is seeking an Administrative Assistant to provide core support for the business area, including travel bookings, calendar management, LOA preparation, and document processing. The role operates in a hybrid office environment with opportunities to coordinate client events and marketing activities.

The position requires excellent organizational skills, the ability to meet deadlines, and strong communication.

Qualifications

• Excellent organizational skills and time management.
• Ability to work to a high-quality level and required deadlines.
• Strong relationship building and influencing skills.
• Computer proficient in all Microsoft Office applications.
• Excellent communication skills, both written and spoken.
• Prior administrative assistant experience.

Responsibilities

• Travel bookings, expenses, conference room bookings and necessary catering requests, setting up client conference calls, calendar management.
• Preparing LOAs on letterhead(s) drafted by bankers’ team all for review and signature(s) and LOA(s) for wires requests.
• Sending documents via DocuSign per the email address and phone number(s) on file; SPG approval may be required (SPG requests completed by RC).
• Client events.
• Coordinating with team in regard to marketing lists, invitations, and mailings.
• Working with marketing to make sure all submissions are completed and submitted.
• Submitting marketing templates for client events.
• Miscellaneous tasks as required.

Skills

Organizational skills

Time management

Relationship building

Communication skills

Administrative experience

Prior administrative experience

Tools

Microsoft Office

Job description

Deutsche Bank in Jacksonville, FL, is seeking an Administrative Assistant to provide core support for the business area, including travel bookings, calendar management, LOA preparation, and document processing. The role operates in a hybrid office environment with opportunities to coordinate client events and marketing activities.

The position requires excellent organizational skills, the ability to meet deadlines, and strong communication.