Strategic Executive Assistant: Calendar, Travel & Docs

Creative Solutions Services, LLC; Jacksonville (FL); Hybrid; USD 51,000 - 53,000; Full time

Job summary

Creative Solutions Services, LLC is seeking an Executive Administrative Assistant in Jacksonville, FL. This hybrid 5-month contract role supports multiple executives with confidential administrative tasks, calendar management, meeting coordination, and travel logistics.

The ideal candidate will excel in a fast-paced environment, communicate clearly, and manage competing priorities while maintaining professionalism and discretion. Minimum 4 days on-site per week with standard business hours.

Qualifications

• Experience providing administrative or executive support in a professional business environment.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong organizational skills with attention to detail.
• Excellent verbal and written communication skills.
• Collaborate effectively with executives, management, and cross-functional teams.

Responsibilities

• Provide confidential administrative support to multiple executives and management teams.
• Coordinate travel arrangements, including itineraries and logistics.
• Process expense reports and ensure timely submission.
• Organize meetings, agendas, minutes, and documentation.
• Draft correspondence, reports, and presentations.
• Manage complex calendars and resolve scheduling conflicts.
• Handle inbound communications and follow up on actions.

Skills

Administrative support

Calendar management

Communication skills

Outlook

Travel coordination

Tools

Microsoft PowerPoint

Webex

Microsoft Outlook

Job description

Creative Solutions Services, LLC is seeking an Executive Administrative Assistant in Jacksonville, FL. This hybrid 5-month contract role supports multiple executives with confidential administrative tasks, calendar management, meeting coordination, and travel logistics.

The ideal candidate will excel in a fast-paced environment, communicate clearly, and manage competing priorities while maintaining professionalism and discretion. Minimum 4 days on-site per week with standard business hours.