Administrative Assistant

Deutsche Bank AG; Jacksonville (FL); In loco; USD 40.000 - 65.000; Tempo pieno

Vantaggi offerti da questo lavoro

Hybrid working model

Generous vacation

Family building benefits

Descrizione del lavoro

Deutsche Bank in Jacksonville, FL, is seeking an Administrative Assistant to provide core support for the business area, including travel bookings, calendar management, LOA preparation, and document processing. The role operates in a hybrid office environment with opportunities to coordinate client events and marketing activities.

The position requires excellent organizational skills, the ability to meet deadlines, and strong communication.

Competenze

• Excellent organizational skills and time management.
• Ability to work to a high-quality level and required deadlines.
• Strong relationship building and influencing skills.
• Computer proficient in all Microsoft Office applications.
• Excellent communication skills, both written and spoken.
• Prior administrative assistant experience.

Mansioni

• Travel bookings, expenses, conference room bookings and necessary catering requests, setting up client conference calls, calendar management.
• Preparing LOAs on letterhead(s) drafted by bankers’ team all for review and signature(s) and LOA(s) for wires requests.
• Sending documents via DocuSign per the email address and phone number(s) on file; SPG approval may be required (SPG requests completed by RC).
• Client events.
• Coordinating with team in regard to marketing lists, invitations, and mailings.
• Working with marketing to make sure all submissions are completed and submitted.
• Submitting marketing templates for client events.
• Miscellaneous tasks as required.

Conoscenze

Organizational skills

Time management

Relationship building

Communication skills

Administrative experience

Prior administrative experience

Strumenti

Microsoft Office

Descrizione del lavoro

Job Title and Location

Job Title: Administrative Assistant | Location: Jacksonville, FL

Overview

The Administrative Assistant provides the core support that facilitates the working of the Business area to which they are aligned. The remit may also extend beyond office administration as is required to offer the support needed by that business area. The Administrative Assistant’s tasks ensure the day-to-day smooth running of the Business area, such as scanning / photocopying, filing / archiving, sorting mail, maintaining adequate office supplies, instructing couriers, and arranging a variety of deliveries and standard office documentation tasks (e.g., copy typing). There may be a receptionist (e.g., providing first point of contact in meeting and greeting the visitors and telephone callers to the Business area) and / or team activity coordination (e.g., booking conference calls, lunches, processing expenses) aspect to the remit. Administrative Assistants will be in contact with other Administration Profession members and areas of the Bank that support their Business area.

What We Offer You

• A diverse and inclusive environment that embraces change, innovation, and collaboration
• A hybrid working model, allowing for in-office / work from home flexibility, generous vacation, personal and volunteer days
• Employee Resource Groups support an inclusive workplace for everyone and promote community engagement
• Competitive compensation packages including health and wellbeing benefits, retirement savings plans, parental leave, and family building benefits
• Educational resources, matching gift, and volunteer programs

What You’ll Do

• Travel bookings, expenses, conference room bookings and necessary catering requests, setting up client conference calls, calendar management, sending out documents (via regular mail, messenger, or express mail)
• Preparing LOAs on letterhead(s) drafted by bankers’ team all for review and signature(s) and LOA(s) for wires requests
• Sending documents via DocuSign per the email address and phone number(s) on file; SPG approval may be required (SPG requests completed by RC)
• Client events
• Coordinating with team in regard to marketing lists, invitations, and mailings
• Working with marketing to make sure all submissions are completed and submitted
• Submitting marketing templates for client events
• Miscellaneous tasks as required

Skills You’ll Need

• Excellent organizational skills and time management
• Ability to work to a high-quality level and required deadlines
• Strong relationship building and influencing skills
• Computer proficient in all Microsoft Office applications

Skills That Will Help You Excel

• Excellent communication skills, both written and spoken
• Prior administrative assistant experience

Expectations

It is the Bank’s expectation that employees hired into this role will work in the Jacksonville, FL office in accordance with the Bank’s hybrid working model. Deutsche Bank provides reasonable accommodations to candidates and employees with a substantiated need based on disability and/or religion. The salary range for this position in Jacksonville, FL is $40K to $65K. Actual salaries may be based on a number of factors including, but not limited to, a candidate’s skill set, experience, education, work location and other qualifications. Posted salary ranges do not include incentive compensation or any other type of renumeration.

Deutsche Bank Values & Diversity

We believe talent is found in all cultures, countries, races, ethnicities, genders, sexual orientations, disabilities, beliefs, generations, backgrounds, and experiences. We pursue a working environment where everyone can be authentic and feel a sense of belonging.

Equal Opportunity

We are an Equal Opportunity Employer - Veterans/Disabled and other protected categories.

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or other characteristics protected by law.

Deutsche Bank Benefits

At Deutsche Bank, we recognize that our benefit programs have a profound impact on our colleagues. That’s why we are focused on providing benefits and perks that enable our colleagues to live authentically and be their whole selves, at every stage of life. We provide access to physical, emotional, and financial wellness benefits that allow our colleagues to stay financially secure and strike balance between work and home.

Culture and Inclusion

We strive for a culture in which we are empowered to excel together every day. This includes acting responsibly, thinking commercially, taking initiative and working collaboratively. Together we share and celebrate the successes of our people. Together we are Deutsche Bank Group. We welcome applications from all people and promote a positive, fair and inclusive work environment.

For over 150 years, our dedication to being the Global Hausbank for our clients has been driven by our people – in around 60 countries and across more than 150 nationalities.

Privacy Notice

The California Consumer Privacy Act outlines how companies can use personal information. If you are interested in receiving a copy of Deutsche Bank’s California Privacy Notice, please email [e-mail].

More Information

More information at: Deutsche Bank Careers (db.com)