Hybrid Administrative Office Coordinator & Scheduling Pro

Oregon Department of Human Services; Salem (OR); Hybrid; USD 4,300 - 6,000; Full time

Job summary

The Oregon Health Authority in Salem, OR, is seeking an Administrative Office Coordinator (Administrative Specialist 2) to provide administrative, clerical, and office management support to EDGE managers in the Office of Information Services.

The role involves coordinating procedures, preparing reports, and supporting multiple management levels. This position offers a hybrid work arrangement with required on-site presence as needed. A resume and cover letter are required during application.

Qualifications

• Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis.
• An associate degree in general office occupations with two years of related experience involving coordinating office procedures, reports, and data analysis.
• Equivalent combination of education and experience acceptable for consideration.

Responsibilities

• Provide administrative, clerical, and office management support to EDGE managers in the Office of Information Services (OIS).
• Ensure clerical and logistical functions operate in an orderly fashion and establish/maintain procedures and controls for program activities.
• Assist with scheduling, reporting, and multi-level coordination to support multiple managers and projects.

Skills

Outlook proficiency

Written communication

Verbal communication

MS Word

MS Excel

MS PowerPoint

SharePoint

Team efficiency

Diversity & inclusion

Scheduling in Outlook

Education

3 years secretarial/administrative experience

Associate degree in general office occupations

Equivalent education/experience

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft SharePoint

Job description

The Oregon Health Authority in Salem, OR, is seeking an Administrative Office Coordinator (Administrative Specialist 2) to provide administrative, clerical, and office management support to EDGE managers in the Office of Information Services.

The role involves coordinating procedures, preparing reports, and supporting multiple management levels. This position offers a hybrid work arrangement with required on-site presence as needed. A resume and cover letter are required during application.