Hybrid Administrative Coordinator – Training & Communications

Department of Revenue; Portland (OR); Hybrid; USD 48,000 - 67,000; Full time

Benefits offered by this job

11 paid holidays a year

Medical, vision, and dental benefits

Pension and retirement programs

Job summary

Oregon Bureau of Labor and Industries (BOLI) seeks an Administrative Coordinator (AS2) to support program operations in a Portland hybrid role. You will handle high-volume employer inquiries, coordinate trainings, and manage publications and publications-related workflows.

The role requires onsite work at least two days per week, with duties spanning workflow coordination, invoicing, and preparation of training materials. Join a state agency focused on wage, hour, and civil rights compliance.

Qualifications

• Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis.

Responsibilities

• Respond to high-volume employer inquiries on wage/hour and civil rights laws.
• Coordinate logistics for Employer Assistance Division training, including webinars, seminars, and the annual conference.
• Process publication orders, seminar registrations, invoices, and payments with tracking systems.
• Prepare and format division publications, handbooks, marketing materials, and training documents using templates.
• Manage division inventory, supply ordering, mailing coordination, publication print orders, and website updates.

Skills

High-volume communication

Customer service

Attention to detail

Writing skills

Education

Associate degree in general office occupations

Tools

Graphic design tools

Publication/website update tools

Job description

Oregon Bureau of Labor and Industries (BOLI) seeks an Administrative Coordinator (AS2) to support program operations in a Portland hybrid role. You will handle high-volume employer inquiries, coordinate trainings, and manage publications and publications-related workflows.

The role requires onsite work at least two days per week, with duties spanning workflow coordination, invoicing, and preparation of training materials. Join a state agency focused on wage, hour, and civil rights compliance.