Hybrid Administrative Coordinator: Training & Publications

oregon; Portland (OR); Hybrid; USD 52,000 - 72,000; Full time

Benefits offered by this job

Health insurance

Pension and retirement programs

11 paid holidays a year

Vacation and sick leave

Job summary

The Oregon Bureau of Labor and Industries (BOLI) is seeking an Administrative Coordinator (AS2) to support core program operations in a Portland-based hybrid role requiring onsite work at least two days per week.

The position coordinates statewide trainings, manages complex administrative workflows, and provides guidance on wage and hour and civil rights laws, ensuring responsive service for internal and external stakeholders.

Qualifications

• Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis.
• An associate degree in general office occupations and two years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis.
• An equivalent combination of education and experience.

Responsibilities

• Respond to high‑volume employer inquiries regarding wage and hour and civil rights laws, providing accurate information and directing customers to appropriate resources.
• Coordinate logistics for Employer Assistance Division training, including webinars, seminars, and the annual conference, ensuring smooth delivery and high‑quality customer experience.
• Process publication orders, seminar registrations, invoices, and payments while maintaining accurate accounting and tracking systems.
• Prepare and format division publications, handbooks, marketing materials, and training documents using graphic design tools and agency templates.
• Manage division inventory, supply ordering, mailing coordination, publication print orders, and serve as the primary contact for website updates and related operational needs.
• Provide administrative support to the manager, including compiling monthly metrics and assisting with additional program‑support tasks.

Job description

The Oregon Bureau of Labor and Industries (BOLI) is seeking an Administrative Coordinator (AS2) to support core program operations in a Portland-based hybrid role requiring onsite work at least two days per week.

The position coordinates statewide trainings, manages complex administrative workflows, and provides guidance on wage and hour and civil rights laws, ensuring responsive service for internal and external stakeholders.