Administrative Office Coordinator (Administrative Specialist 2) Hybrid work available

Oregon Department of Human Services; Salem (VA); Hybrid; USD 48,000 - 67,000; Full time

Benefits offered by this job

Low-cost health/vision/dental coverage

Paid time off and holidays

Retirement plan (PERS/OPSRP)

Training and development opportunities

Job summary

The Oregon Health Authority seeks an Administrative Office Coordinator (Administrative Specialist 2) based in Salem. You will provide administrative, clerical, and office management support to EDGE managers in the Office of Information Services (OIS).

The role ensures smooth clerical/logistical operations and establishes procedures to carry out program activities. Ideal candidates will have strong MS Outlook, Word, Excel, PowerPoint, and SharePoint skills, plus excellent written/verbal

Qualifications

• Three years of secretarial or administrative support experience with coordinating office procedures, reports, and data collection.
• An associate degree in general office occupations with two years of related secretarial/administrative experience.
• Equivalent combination of education and experience acceptable.

Responsibilities

• Provide administrative, technical, clerical and office management support to EDGE managers.
• Ensure clerical and logistical functions operate smoothly and establish procedures and controls.
• Assist in preparing narrative and statistical reports and support multiple management levels.

Skills

Outlook

Written communication

Verbal communication

Presentation skills

Office management

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

SharePoint

Team efficiency

Diversity & inclusion

Education

Associate degree in general office occupations

Three years of secretarial/administrative support experience

Equivalent combination of education and experience

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft SharePoint

Microsoft Outlook

Job description

Initial Posting Date: 09/28/2026 Application Deadline: 10/05/2026 Agency: Oregon Health Authority Salary Range: $4,312 - $5,988 Position Type: Employee Position Title: Administrative Office Coordinator (Administrative Specialist 2) Hybrid work available

As an Administrative Office Coordinator, you will provide administrative, technical, clerical and office management support to EDGE managers in the Office of Information Services (OIS). In this role, you will ensure that clerical and logistical functions of the section operate in an orderly fashion as well as establish and maintain procedures and other controls necessary to carry out assigned program activities.

What We Are Looking For

Minimum Qualifications: (a) Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis. OR (b) An associate degree in general office occupations and two years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis. (c) An equivalent combination of education and experience.

Desired Attributes

• Proficiency in Microsoft Outlook.
• Excellent written and verbal communication and presentation skills.
• Ability to carry out and support administrative tasks for multiple levels of multiple management, line and project staff.
• Experience using Microsoft Word, Excel, PowerPoint or similar programs including Microsoft SharePoint.
• Ability to increase team efficiency.
• Experience in promoting a culturally competent and diverse work environment.

Preference Statement

Preference may be given to candidates who possess the following job‑related knowledge, skills, and abilities. (This experience must be supported in your resume/cover letter/ workday application)

• Expertise in scheduling using outlook, including creating, deconflicting and managing complex schedules with large number of participants.

Benefits of Joining

• Excellent, low‑cost medical, vision, and dental coverage for you and your family.
• Optional benefits like life insurance, disability coverage, deferred compensation, and FSA options for health and childcare.
• Generous paid time off: 11 holidays, 3 personal days, monthly sick leave, and vacation accrual starting at 8 hours/month.
• Potential eligibility for the Public Service Loan Forgiveness Program.
• Retirement security through Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP).
• Training and development opportunities to grow your career with the State of Oregon.

Additional Details

This announcement is for 1, full‑time, permanent, SEIU represented, Administrative Assistant (Administrative Specialist 2) based in Salem, Oregon. This is a hybrid position. “Review Section4: Working Conditions” in the position description (linked above) for more information. Employment is contingent upon a criminal records check and a driving records check that meets OHA criteria at the time of hire and throughout employment. The salary listed is the non‑PERS qualifying range. If the successful candidate qualifies for PERS, the salary range will increase by 6.95%. For more information, see the Classification and Compensation page. The State of Oregon does not request or require your age, date of birth, attendance or graduation dates from an education institution during the application process. This position does not provide visa sponsorship. Within three days of hire, you will be required to complete I-9 documentation and confirm authorization to work in the United States. OHA will use E-Verify to verify work authorization. If your employment eligibility depends on sponsorship now or in the future, you will not meet the requirements for this position. We evaluate candidates based on their own skills and experience. Unless explicitly approved, outside resources – including Artificial Intelligence (AI) tools – are not permitted during assessments or interviews. Use of unauthorized resources will disqualify a candidate from further consideration.

Equal Employment Opportunity Statement

The Oregon Health Authority is an affirmative action and equal opportunity employer, committed to fair employment practices and pay equity for all employees. We do not discriminate based on protected class – including race, sex, veteran status, disability, age, color, religion, national origin, marital status, or sexual orientation – and does not screen applicants based on current or past compensation. Salary is determined through a fair review of your education, experience, and training as it relates to the position. OHA is an anti‑racist organization working to eliminate health inequities and dismantle structural barriers that impact underserved communities. Join us in advancing our Strategic Plan and building a more equitable Oregon. Oregon state government is a large organization by nearly any standard. With over 40,000 employees working all over the state, in small communities and large, we are proving that government can be innovative. We work as a team, challenging ourselves to be better, faster and more efficient with taxpayer dollars. After all, when every day we are responsible for caring for the needs of a diverse population and thriving business community, we simply must have the best and brightest workforce. If you take responsibility for your actions, are passionate about helping others succeed, and have a reputation for excellence and honesty, why not make Oregon state government your next career move? Joining our team means you open the door to many possibilities. From entry level to executive, outdoor work to policy setting, we have a role for nearly every calling, expertise and background. If you’re looking at us from across the country (or beyond!), know that Oregon is one of the most beautiful places on earth. Made up of seven diverse regions, Oregon has the ocean, mountains, valleys, high desert, cities, small towns, and almost everything in between. Oregon “flies with her own wings.”