Hybrid Administrative Lead for RF Accelerator Research

SLAC; Menlo Park (CA); Hybrid; USD 60,000 - 85,000; Full time

Job summary

SLAC National Accelerator Laboratory's RF Accelerator Research Division (RFAR) seeks an administrative assistant to support its leadership team. This role will coordinate division-level initiatives, plan meetings, and manage complex calendars and travel requests.

The first 3 months are full-time onsite with potential to convert to hybrid (3 days on site). Ideal candidate will have a high school diploma with four years of admin experience, strong Microsoft 365 skills, and excellent communication

Qualifications

• High school diploma plus four years of admin experience or equivalent.
• Strong computer skills with office software and email.
• Proven ability to follow through on projects.

Responsibilities

• Coordinate division-level initiatives and meetings, researching background information and planning schedules.
• Act on behalf of department heads in prioritizing and resolving administrative issues.
• Oversee conferences, seminars, and events, including vendor coordination, materials, logistics, and budget.
• Plan and schedule calendars, assist with travel requests and reimbursements per policies.
• Coordinate routine maintenance, office moves and minor renovations.
• Serve as the primary admin knowledge hub and liaison to SLAC processes for division members.
• Other duties as assigned.

Skills

Administrative experience

Advanced computer skills

Communication skills

Organizational skills

Customer service

Time management

Initiative

Education

High school diploma

Tools

Microsoft 365 Suite

Slack

PeopleSoft

Adobe Sign

Job description

SLAC National Accelerator Laboratory's RF Accelerator Research Division (RFAR) seeks an administrative assistant to support its leadership team. This role will coordinate division-level initiatives, plan meetings, and manage complex calendars and travel requests.

The first 3 months are full-time onsite with potential to convert to hybrid (3 days on site). Ideal candidate will have a high school diploma with four years of admin experience, strong Microsoft 365 skills, and excellent communication