Senior Administrative Coordinator - RF Accelerator Research

Stanford University; Menlo Park (CA); On-site; USD 60,000 - 80,000; Full time

Job summary

Stanford University invites applications for an Administrative Assistant in the RF Accelerator Research Division (RFAR). The role supports leadership and division operations, with the first 3 months onsite and potential transition to hybrid work (3 days onsite).

Responsibilities include coordinating initiatives, scheduling meetings, managing complex data, and serving as the main administrative hub across the division while ensuring policy compliance and efficient service delivery.

Qualifications

• High school diploma or equivalent with multiple years of admin experience.
• Strong computer skills and experience with standard office software and email.
• Ability to complete projects and manage responsibilities reliably.

Responsibilities

• Coordinate division-level initiatives and prepare background information for meetings.
• Plan and schedule meetings, manage complex spreadsheets and data analysis.
• Schedule conferences, seminars, and events within budget and vendor coordination.
• Assist with travel requests and reimbursements in line with policies.
• Serve as primary administrative hub and liaison across Stanford entities.

Skills

Administrative experience

Office software

Email applications

Organizational skills

Communication skills

Multi-tasking

Initiative

Judgment

Education

High school diploma

Four years administrative experience

Tools

Microsoft 365 Suite

Slack

PeopleSoft

Adobe Sign

Job description

Stanford University invites applications for an Administrative Assistant in the RF Accelerator Research Division (RFAR). The role supports leadership and division operations, with the first 3 months onsite and potential transition to hybrid work (3 days onsite).

Responsibilities include coordinating initiatives, scheduling meetings, managing complex data, and serving as the main administrative hub across the division while ensuring policy compliance and efficient service delivery.