Hybrid Administrative Lead — Anesthesiology Operations

UW School of Medicine and Public Health; Madison (WI); Hybrid; USD 65,000 - 75,000; Full time

Job summary

UW School of Medicine and Public Health in Madison, WI seeks an Administrative Supervisor to lead administrative assistants across faculty development, recruitment, and general admin support. The role reports to the Associate Department Administrator and focuses on process improvements and training to foster an inclusive, collaborative culture.

The position emphasizes in‑person work on campus with some remote options; strong communication and supervisory skills are essential to drive day‑to‑day

Qualifications

• Experience training team members on administrative duties.
• Experience managing process improvement or change management initiatives.
• Customer focused for external and internal stakeholders.
• Evidence of strong project management skills.
• Two years of supervisory experience preferred.
• Ability to work independently and in a team to manage multiple tasks.
• Familiarity with UW‑Madison admin procedures and HR systems is desirable.
• Experience with Qgenda and Epic EMR is a plus.
• Ability to work effectively with physicians.

Responsibilities

• Analyzes data and trends, compiles progress reports, and provides recommendations.
• Supervises and manages hours, conduct, and performance of at least 2.0 FTE.
• Schedules resources to support day‑to‑day operations.
• Advises staff on administrative issues and budgetary concerns.
• Develops work plans within specifications and resource limits.
• Implements policies to align with unit objectives and strategies.

Skills

Strong communication

Change management

Workday familiarity

Supervisory experience

Independent worker

Experience with medical professionals

Education

Bachelor's Degree

Tools

Workday

Qgenda

Epic

Job description

UW School of Medicine and Public Health in Madison, WI seeks an Administrative Supervisor to lead administrative assistants across faculty development, recruitment, and general admin support. The role reports to the Associate Department Administrator and focuses on process improvements and training to foster an inclusive, collaborative culture.

The position emphasizes in‑person work on campus with some remote options; strong communication and supervisory skills are essential to drive day‑to‑day