Strategic Admin Specialist to the Vice Dean (Hybrid)

FHLB Des Moines; Seattle (WA); Hybrid; USD 75,000 - 84,060; Full time

Job summary

UW School of Medicine Office of Faculty Affairs is seeking an Administrative Specialist, Assistant to the Vice Dean. This role manages confidential calendars, communicates with key stakeholders, and supports budgets and recruitment.

It requires independent work, strong communication, and proficiency with Microsoft 365 tools. Hybrid work arrangement is available, with a focus on enabling Faculty Affairs to empower School of Medicine faculty to learn, grow, and thrive in a fast-paced academic

Qualifications

• Bachelor's degree in communications, business administration, or a related field with two years of administrative coverage.
• Ability to work independently with reliability, accuracy, and productivity.
• Strong interpersonal and written and verbal communication skills.
• Proficiency with Microsoft 365 tools (Outlook, Teams, Word, Excel, PowerPoint, SharePoint).
• Experience with data or survey platforms such as Qualtrics, REDCap, or Microsoft Forms.

Responsibilities

• Manage confidential calendars and travel arrangements.
• Prepare agendas, minutes, and track action items for committees.
• Serve as a liaison for communications and handle travel, purchasing, invoices, and reimbursements.
• Build and maintain databases and project plans; support annual reviews and recruitment.
• Coordinate cross-functional projects and engagement activities.

Skills

Communication skills

Independent work

Reliability

Education

Bachelor's degree in communications

Tools

Outlook

Teams

Word

Excel

PowerPoint

SharePoint

Qualtrics

REDCap

Microsoft Forms

Job description

UW School of Medicine Office of Faculty Affairs is seeking an Administrative Specialist, Assistant to the Vice Dean. This role manages confidential calendars, communicates with key stakeholders, and supports budgets and recruitment.

It requires independent work, strong communication, and proficiency with Microsoft 365 tools. Hybrid work arrangement is available, with a focus on enabling Faculty Affairs to empower School of Medicine faculty to learn, grow, and thrive in a fast-paced academic