Hybrid Executive Admin for Health System Philanthropy

UW Medicine Advancement; Seattle (WA); Hybrid; USD 83,000 - 89,000; Full time

Job summary

UW Medicine Advancement is seeking a Senior Administrative Specialist to provide high-level administrative, project management, operational, and executive support to multiple senior leaders. This full-time role reports to the Assistant Vice President for Health System Philanthropy and supports leaders including two Senior Directors and the Senior Director for Finance and Operations.

The role focuses on operations administration, complex scheduling, and event coordination in a dynamic healthcare

Qualifications

• Bachelor of Arts degree in any field and four or more years of direct executive support experience.
• Demonstrated project management, strong organizational ability and attention to detail.
• Excellent interpersonal and customer service skills with professional communication.

Responsibilities

• Coordinate administrative operations and act as liaison with internal and external stakeholders.
• Manage onboarding, interview scheduling, training coordination, and process improvements.
• Support travel planning, reimbursements, reporting, CRM data management, and workflows.
• Exercise independent judgment in resolving requests and escalating matters when needed.
• Collaborate with admin teams to strengthen service delivery and organizational effectiveness.

Skills

Project management

Interpersonal skills

Customer service

Discretion

Confidentiality

Education

Bachelor of Arts degree

Tools

Microsoft Outlook

Word

Excel

PowerPoint

SharePoint

Teams

Job description

UW Medicine Advancement is seeking a Senior Administrative Specialist to provide high-level administrative, project management, operational, and executive support to multiple senior leaders. This full-time role reports to the Assistant Vice President for Health System Philanthropy and supports leaders including two Senior Directors and the Senior Director for Finance and Operations.

The role focuses on operations administration, complex scheduling, and event coordination in a dynamic healthcare