Administrative Supervisor - Anesthesiology

UW School of Medicine and Public Health; Madison (WI); Hybrid; USD 65,000 - 75,000; Full time

Job summary

UW School of Medicine and Public Health in Madison, WI seeks an Administrative Supervisor to lead administrative assistants across faculty development, recruitment, and general admin support. The role reports to the Associate Department Administrator and focuses on process improvements and training to foster an inclusive, collaborative culture.

The position emphasizes in‑person work on campus with some remote options; strong communication and supervisory skills are essential to drive day‑to‑day

Qualifications

• Experience training team members on administrative duties.
• Experience managing process improvement or change management initiatives.
• Customer focused for external and internal stakeholders.
• Evidence of strong project management skills.
• Two years of supervisory experience preferred.
• Ability to work independently and in a team to manage multiple tasks.
• Familiarity with UW‑Madison admin procedures and HR systems is desirable.
• Experience with Qgenda and Epic EMR is a plus.
• Ability to work effectively with physicians.

Responsibilities

• Analyzes data and trends, compiles progress reports, and provides recommendations.
• Supervises and manages hours, conduct, and performance of at least 2.0 FTE.
• Schedules resources to support day‑to‑day operations.
• Advises staff on administrative issues and budgetary concerns.
• Develops work plans within specifications and resource limits.
• Implements policies to align with unit objectives and strategies.

Skills

Strong communication

Change management

Workday familiarity

Supervisory experience

Independent worker

Experience with medical professionals

Education

Bachelor's Degree

Tools

Workday

Qgenda

Epic

Job description

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.

Job Category

Academic Staff

Employment Type

Regular

Job Profile

Administrative Supervisor

Job Summary

The Department of Anesthesiology, UW - Madison School of Medicine & Public Health is seeking an Administrative Supervisor to lead and manage administrative assistants across a variety of administrative services. Such administrative services include but are not limited to faculty development, recruitment, and general administrative support. The Administrative Supervisor will report to the Associate Department Administrator and will be responsible for supervising administrative assistants across these services, while also providing support to faculty and staff, while managing day-to-day operational tasks. This role is an opportunity for a strong communicator, detail-oriented and organized leader to promote and foster an inclusive and collaborative culture, identify and implement process improvements, and create training and development opportunities for the administrative assistants.

• This position requires work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

Candidates who demonstrate the following knowledge, skills, and abilities will be given first consideration

• Strong verbal and written communication skills
• Demonstrated experience managing process improvement or change management initiatives
• Familiarity with Workday, UW-Madison, and the School of Medicine & Public Health administrative procedures is highly desirable
• Prior supervisory/management experience
• Demonstrated ability to work independently and in a team setting to establish and maintain effective working relationships
• Experience working with medical professionals and career promotions requirements within an academic medical center

Key Job Responsibilities

• Analyzes data and trends, compiles progress reports, and provides appropriate recommendations or conclusions in support of the assigned operational work unit(s)
• Exercises supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 full-time equivalent (FTE) employees
• Schedules logistics and secures resources for a designated work unit to contribute to the day-to-day operational success
• Assists, recommends, and advises staff, on unit or program administrative issues, personnel matters, and budgetary problems
• Develops, schedules, and prioritizes unit or program work plans in accordance with specifications and resource limitations
• Implements and executes established policies and procedures for a designated work unit to adhere to unit objectives and to align with established strategies

Department

School of Medicine and Public Health, Department of Anesthesiology, Administration

Be part of a legacy—and a future—of innovation at the University of Wisconsin–Madison Department of Anesthesiology. Founded in 1927 as the first academic anesthesiology department in the U.S., we are leaders in clinical care, education, and research. Our team serves diverse communities across Dane County and the UW Health system, trains the next generation of anesthesiologists, and advances groundbreaking science from bench to bedside. We’re committed to fostering an inclusive, supportive environment where every voice is valued. If you're ready to make a meaningful impact in a collaborative and forward-thinking department, we invite you to join us.

Compensation

The starting salary for the position is $65,000 annually; but is negotiable based on experience and qualifications.

Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. For more information, refer to the campus benefits webpage and the SMPH Faculty /Academic Staff Benefits Flyer 2026

Required Qualifications

• Demonstrated experience training team members or colleagues on administrative duties
• Demonstrated experience managing process improvement or change management initiatives
• Customer focused for external and internal stakeholders
• Evidence of strong project management skills

Preferred Qualifications

• A minimum of two years of experience supervising others, strongly preferred
• Demonstrated ability to work independently and in a team setting to establish and maintain effective working relationshipsDemonstrated ability to prioritize workload, manage multiple projects and deadlines effectively, and follow-through on tasks and work unsupervised
• Familiarity with UW-Madison and the School of Medicine & Public Health human resources, faculty affairs and faculty development, educational management systems, research administration systems, purchasing systems, and policies and procedures is highly desirable
• Experience with Qgenda
• Experience with EMR (such as Epic)
• Demonstrated ability to work effectively with physicians

Education

Bachelor's Degree Preferred

University sponsorship is not available for this position, including transfers of sponsorship and TN visas. The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment. This position is an ongoing position that will require continuous work eligibility. If you are selected for this position you must provide proof of work authorization and eligibility to work.

Contact Information

Rachel Timbers [e-mail]

Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Institutional Statement on Diversity

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal Opportunity Employer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.

To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7). The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.