Hybrid Administrative Coordinator – Training & Publications

Oregon Department of Human Services; Portland (OR); Hybrid; USD 580,000 - 801,000; Full time

Benefits offered by this job

Paid holidays

Medical, vision, dental insurance

Pension plan

Professional development

Job summary

Oregon Bureau of Labor and Industries (BOLI) in Portland seeks an Administrative Coordinator (AS2) to support core program operations and deliver high-quality customer service in a hybrid role requiring onsite work at least two days per week.

The position coordinates statewide trainings, handles administrative workflows, manages publications and publications, processes orders, invoices, and payments, and provides accurate guidance on wage and hour and civil rights laws to internal and external

Qualifications

• Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis.
• An associate degree in general office occupations and two years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis.
• An equivalent combination of education and experience.

Responsibilities

• Respond to high‑volume employer inquiries regarding wage and hour and civil rights laws, providing accurate information and directing customers to appropriate resources.
• Coordinate logistics for Employer Assistance Division training, including webinars, seminars, and the annual conference, ensuring smooth delivery and high‑quality customer experience.
• Process publication orders, seminar registrations, invoices, and payments while maintaining accurate accounting and tracking systems.
• Prepare and format division publications, handbooks, marketing materials, and training documents using graphic design tools and agency templates.
• Manage division inventory, supply ordering, mailing coordination, publication print orders, and serve as the primary contact for website updates and related operational needs.
• Provide administrative support to the manager, including compiling monthly metrics and assisting with additional program‑support tasks.

Skills

Administrative support

High-volume inquiries

Education

Associate degree in general office occupations

Tools

Graphic design tools

Job description

Oregon Bureau of Labor and Industries (BOLI) in Portland seeks an Administrative Coordinator (AS2) to support core program operations and deliver high-quality customer service in a hybrid role requiring onsite work at least two days per week.

The position coordinates statewide trainings, handles administrative workflows, manages publications and publications, processes orders, invoices, and payments, and provides accurate guidance on wage and hour and civil rights laws to internal and external