Hybrid Administrative & Training Coordinator

State of Oregon; Salem (OR); Hybrid; USD 48,000 - 67,000; Full time

Benefits offered by this job

Hybrid work model

Medical and dental benefits

Pension plan

11 paid holidays

Job summary

The Oregon Bureau of Labor and Industries (BOLI) is seeking an Administrative Coordinator (AS2) to support core program operations. This Portland-based hybrid role requires onsite work at least two days per week and involves coordinating statewide trainings, managing administrative workflows, and providing guidance on wage and hour and civil rights laws.

Responsibilities include handling high‑volume inquiries, processing orders and invoices, and producing publications and training documents with

Qualifications

• Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis.
• An associate degree in general office occupations and two years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis.
• An equivalent combination of education and experience.

Responsibilities

• Respond to high‑volume employer inquiries regarding wage and hour and civil rights laws, providing accurate information and directing customers to appropriate resources.
• Coordinate logistics for Employer Assistance Division training, including webinars, seminars, and the annual conference, ensuring smooth delivery and high‑quality customer experience.
• Process publication orders, seminar registrations, invoices, and payments while maintaining accurate accounting and tracking systems.
• Prepare and format division publications, handbooks, marketing materials, and training documents using graphic design tools and agency templates.
• Manage division inventory, supply ordering, mailing coordination, publication print orders, and serve as the primary contact for website updates and related operational needs.
• Provide administrative support to the manager, including compiling monthly metrics and assisting with additional program‑support tasks.

Skills

Communication

Customer service

Administrative support

Office procedures

Education

Associate degree in general office occupations

Equivalent combination of education and experience

Tools

Graphic design tools

Accounting/tracking systems

Job description

The Oregon Bureau of Labor and Industries (BOLI) is seeking an Administrative Coordinator (AS2) to support core program operations. This Portland-based hybrid role requires onsite work at least two days per week and involves coordinating statewide trainings, managing administrative workflows, and providing guidance on wage and hour and civil rights laws.

Responsibilities include handling high‑volume inquiries, processing orders and invoices, and producing publications and training documents with