Hybrid Administrative Coordinator — Budget & Operations Lead

The University of Texas Medical Branch; Galveston (TX); Hybrid; USD 60,000 - 65,000; Full time

Job summary

The University of Texas Medical Branch is seeking a professional to provide guidance, supervision, and coordination in the administrative duties of a department in UTMB Health. This role supports planning, budgeting, procurement, and policy interpretation to help the department run efficiently.

Primary duties include organizing administrative tasks, participating in budget development, coordinating equipment and supplies procurement, and ensuring compliance with internal controls and applicable

Qualifications

• Bachelor's degree or equivalent and two years of relevant experience.
• Ability to supervise or provide guidance in administrative tasks.

Responsibilities

• Plans, organizes, and coordinates administrative duties.
• Participates in departmental budget planning and development.
• Coordinates procurement of equipment and supplies and manages all phases of the acquisition cycle.
• Interprets rules, regulations, and policies and executes as applicable.
• Establishes and attains goals and objectives; conducts special projects and reports.
• Maintains internal controls for the department and performs related duties.

Skills

Calendar management

Travel reimbursements

Meetings coordination

Inventory coordination

Procurement / purchasing

Phone coverage

Multitasking

Education

Bachelor's degree or equivalent

Job description

The University of Texas Medical Branch is seeking a professional to provide guidance, supervision, and coordination in the administrative duties of a department in UTMB Health. This role supports planning, budgeting, procurement, and policy interpretation to help the department run efficiently.

Primary duties include organizing administrative tasks, participating in budget development, coordinating equipment and supplies procurement, and ensuring compliance with internal controls and applicable