Strategic Executive Assistant to a University Dean

University of Pennsylvania; Philadelphia (Philadelphia County); On-site; USD 77,000 - 95,000; Full time

Benefits offered by this job

Tuition assistance

Flexible work hours

Wellness programs

Retirement plans

Job summary

Executive Assistant to the Dean of the Wharton School at the University of Pennsylvania provides strategic calendar management, proactive executive support, and high-level communication with internal and external partners. You will coordinate complex scheduling, travel, and material preparation for meetings and events.

Ideal candidates have a bachelor’s degree and 5–7 years’ experience supporting senior leaders in fast-paced environments, plus strong discretion, communication, and

Qualifications

• Bachelor's degree required with 5–7 years of relevant experience or equivalent.
• Polished, proactive support to a senior executive in a fast-paced organization.

Responsibilities

• Manage the Dean's schedule and prioritize meeting requests and social invitations.
• Oversee and optimize the Dean's complex calendar and travel arrangements from start to finish.
• Represent the Dean to internal and external constituents and maintain relationships with alumni and donors.
• Coordinate domestic and international travel, including expense reports.

Skills

Executive support

Calendar management

Communication

Meetings coordination

Travel planning

Discretion & confidentiality

Content editing

Education

Bachelor's degree

Tools

Office software

Job description

Executive Assistant to the Dean of the Wharton School at the University of Pennsylvania provides strategic calendar management, proactive executive support, and high-level communication with internal and external partners. You will coordinate complex scheduling, travel, and material preparation for meetings and events.

Ideal candidates have a bachelor’s degree and 5–7 years’ experience supporting senior leaders in fast-paced environments, plus strong discretion, communication, and