Hybrid Administrative Assistant - Public Health Programs

Washington State Department of Health; Washington; Hybrid; USD 36,000 - 56,000; Full time

Benefits offered by this job

Medical, dental, vision coverage

Paid holidays

Vacation

Retirement plans

Job summary

Washington State Department of Health is seeking an Administrative Assistant 3 to provide essential admin, fiscal, contracting, and program support across two teams: the Office of Nutrition Services and the Community Workforce and Partnerships section.

The role involves coordinating meetings, maintaining records, supporting onboarding and procurement, and tracking deadlines, with a hybrid schedule including remote work and occasional on-site days in Tumwater, WA.

Qualifications

• Three years of clerical, office or administrative experience supporting multiple departments.
• Associate’s degree (or higher) in business administration, public administration, or a closely related field AND one year of clerical, office or administrative experience in supporting multiple departments.
• Experience composing, proofreading, formatting, and editing professional correspondence, reports, meeting materials, and other business documents.
• Experience arranging business travel, including transportation, lodging, and travel-related documentation.
• Experience coordinating meetings and events, including scheduling, preparing agendas and meeting materials, recording minutes, coordinating logistics, communicating with participants, and tracking follow-up actions.
• Practical skills in Adobe and Microsoft 365 applications, including Outlook, Word, Excel, Teams, and SharePoint, to perform administrative functions.

Responsibilities

• Provide day-to-day administrative support to the ONS Innovation Section Manager, CWP Manager, and section staff.
• Coordinate and track administrative activities, assignments, deadlines, and follow-up items.
• Support routine office operations and respond to administrative needs across ONS and OFCHI.
• Organize information, materials, records, and resources to support efficient program operations.
• Assist with contracting, procurement, purchasing, and expenditure tracking activities.
• Monitor and organize financial and administrative information to support section management.
• Coordinate documentation and follow-up related to purchases, contracts, invoices, and other administrative processes.
• Provide administrative support for personnel-related processes and activities.
• Assist with onboarding, staffing changes, records, and other routine personnel functions.
• Support management of office resources, materials, equipment, and supplies.
• Provide administrative support for community workforce development and engagement initiatives, including the Community Health Worker Training Program, Community Health Worker Leadership Committee, and Promotores-focused projects.
• Support activities connected to emerging initiatives, including work related to the Rural Health Transformation Plan and Promotores/Opioid education efforts.
• Help coordinate meetings, communications, materials, and other logistics that support collaboration with internal and external partners.

Skills

Clerical experience

Proofreading & editing

Meeting coordination

Travel arrangements

Microsoft 365

Education

Associate’s degree in business administration/public administration or related field

Tools

Adobe

Microsoft 365

Job description

Washington State Department of Health is seeking an Administrative Assistant 3 to provide essential admin, fiscal, contracting, and program support across two teams: the Office of Nutrition Services and the Community Workforce and Partnerships section.

The role involves coordinating meetings, maintaining records, supporting onboarding and procurement, and tracking deadlines, with a hybrid schedule including remote work and occasional on-site days in Tumwater, WA.