Hybrid Public Health Admin Specialist

State of Washington; Olympia (WA); Hybrid; USD 52,000 - 72,000; Full time

Job summary

Washington State Department of Health in Washington State is seeking an Administrative Assistant 3 to provide administrative and program support across two teams. The hybrid role combines remote work with on-site duties at the Tumwater DOH facility, about 2 days per month.

The position supports personnel processes, contracting and procurement, expenditure tracking, resource and materials management, and other administrative functions to advance nutrition services and community health initiatives.

Qualifications

• Experience composing, preparing, proofreading, formatting, and editing professional documents.
• Experience arranging business travel, including transportation, lodging, and documentation.
• Experience coordinating meetings and events, including scheduling, agendas, and minutes.
• Experience providing project support, coordinating tasks and deadlines.
• Proficiency with Adobe and Microsoft 365 applications for administrative tasks.

Responsibilities

• Provide day-to-day administrative support to multiple managers and staff.
• Coordinate and track administrative activities, deadlines, and follow‑ups.
• Support routine office operations across departments and respond to needs.
• Organize information, materials, records, and resources for efficient operations.
• Assist with contracting, procurement, purchasing, and expenditure tracking.
• Monitor and organize financial and administrative information for leadership.
• Coordinate documentation related to purchases, contracts, invoices, and processes.
• Support personnel processes, onboarding, staffing changes, records, and routine HR tasks.
• Assist with management of office resources, materials, equipment, and supplies.
• Provide administrative support for community workforce development and engagement initiatives.
• Support initiatives including Rural Health Transformation and Promotores education efforts.
• Help coordinate meetings, communications, materials, and logistics with partners.

Skills

Administrative support

Microsoft 365

Adobe

Travel arrangements

Meetings coordination

Project support

Document formatting

Procurement

Education

Associate’s degree in business administration or related field

Tools

SharePoint

Outlook

Excel

Word

Teams

Job description

Washington State Department of Health in Washington State is seeking an Administrative Assistant 3 to provide administrative and program support across two teams. The hybrid role combines remote work with on-site duties at the Tumwater DOH facility, about 2 days per month.

The position supports personnel processes, contracting and procurement, expenditure tracking, resource and materials management, and other administrative functions to advance nutrition services and community health initiatives.