Administrative Assistant 3 — Hybrid (CNS)

State of Washington; United States; Hybrid; USD 48,000 - 65,000; Full time

Benefits offered by this job

Infant at Work Program

Flexible/alternative work schedules

Telework options

Job summary

OSPI's Child Nutrition Services division in Olympia seeks an Administrative Assistant 3 for a full-time, in-person role with hybrid telework options after onboarding. The position supports the CNS director, handles travel, purchasing, grants, budgets, and meeting coordination to ensure efficient program administration.

The role requires a high school diploma or GED with several years of administrative experience; state residency is required.

Qualifications

• High school diploma or GED required; 3 years of progressive office/clerical experience.
• Preferred experience with budgets, Excel (formulas, pivot tables) and MS Office suite.
• Experience with state agency programs and multiple software platforms is a plus.

Responsibilities

• Provide administrative support to the Director and CNS leadership.
• Process mail, maintain calendars, scheduling, and DBs; prepare reports.
• Assist travel, purchasing, contracts, grants, and budget activities per policy.
• Coordinate meeting logistics, minutes, and event support, in-person and virtual.
• Prepare and review materials for ADA compliance and communications.

Education

High school diploma or GED

Associates degree

Bachelor's degree

Tools

Microsoft Office Suite

Excel

SharePoint

GovDelivery

pdEnroller

Canvas

Alchemer

GoToMeeting

EGMS

Job description

OSPI's Child Nutrition Services division in Olympia seeks an Administrative Assistant 3 for a full-time, in-person role with hybrid telework options after onboarding. The position supports the CNS director, handles travel, purchasing, grants, budgets, and meeting coordination to ensure efficient program administration.

The role requires a high school diploma or GED with several years of administrative experience; state residency is required.