Hybrid Administrative Assistant - Public Defender Office

Commonwealth of Massachusetts; United States; Hybrid; USD 51,000 - 88,000; Full time

Job summary

The Committee for Public Counsel Services (CPCS) is seeking an Administrative Assistant for the Public Defender Division (PDD) Malden Office to support attorneys providing representation to indigent adults in criminal matters. The role reports to the Supervising Administrative Assistant in a full-time capacity.

Responsibilities include opening/closing cases, preparing documents, managing communications, and maintaining confidentiality while engaging with diverse stakeholders.

Qualifications

• One year of full-time administrative work experience or equivalent part-time experience.
• An Associate’s or higher degree in business administration, business management, or public administration may substitute for the required experience.

Responsibilities

• Opening and closing cases, including conflict checks.
• Word processing for CORI requests, subpoenas, motions, letters, and entry of running sheets.
• Filing, faxing, photocopying, scanning, shredding, and transcription requests as needed.
• Provide telephone and reception services.
• Communicate effectively with internal and external contacts across diverse groups.
• Other duties as assigned.

Skills

Organizational skills

Detail oriented

Interpersonal skills

Communication skills

Typing 50-60 wpm

Microsoft Word

Microsoft Excel

Confidentiality

Foreign language skills

Education

Associate degree in business administration/public administration

Associate degree or higher may substitute for experience

Tools

Microsoft Excel

Microsoft Word

Word processing

Job description

The Committee for Public Counsel Services (CPCS) is seeking an Administrative Assistant for the Public Defender Division (PDD) Malden Office to support attorneys providing representation to indigent adults in criminal matters. The role reports to the Supervising Administrative Assistant in a full-time capacity.

Responsibilities include opening/closing cases, preparing documents, managing communications, and maintaining confidentiality while engaging with diverse stakeholders.