Hybrid Administrative Assistant - Public Defender Office

Commonwealth of Massachusetts; Malden (MA); On-site; USD 51,000 - 88,000; Full time

Job summary

Committee for Public Counsel Services in Malden seeks an Administrative Assistant to support a team of attorneys providing legal representation to indigent adults in criminal cases. The role emphasizes confidentiality, accuracy, and strong communication with diverse clients and colleagues.

The position is full-time and based in the Malden Office, reporting to the Supervising Administrative Assistant. A background in legal administration is preferred, with computer proficiency and discretion

Qualifications

• At least one year of administrative experience or equivalent.
• Associate's or higher degree in business administration or public administration may substitute for experience.
• Access to home internet to work remotely.

Responsibilities

• Opening and closing cases, including running conflict checks.
• Word processing, including CORI requests, subpoenas, motions, letters, and running sheet entries.
• Filing, faxing, photocopying, scanning, shredding, transcript requests, and other records as needed.
• Providing telephone and reception services.
• Communicating effectively with internal and external contacts at all levels and across diverse groups; and
• Other duties as assigned.

Skills

Communication skills

Organizational skills

Detail oriented

Interpersonal skills

Confidentiality

Typing

Word formatting

Excel

Legal office experience

Foreign language

Education

Associate’s degree in business or public administration

Job description

Committee for Public Counsel Services in Malden seeks an Administrative Assistant to support a team of attorneys providing legal representation to indigent adults in criminal cases. The role emphasizes confidentiality, accuracy, and strong communication with diverse clients and colleagues.

The position is full-time and based in the Malden Office, reporting to the Supervising Administrative Assistant. A background in legal administration is preferred, with computer proficiency and discretion