Remote Administrative Assistant – Public Defender Division

Committee for Public Counsel Services; Malden (MA); On-site; USD 28,000 - 39,000; Full time

Job summary

The Public Defender Division Malden Office of the Committee for Public Counsel Services is seeking an Administrative Assistant to support a team of attorneys in handling criminal cases in area courts. This full-time position reports to the Supervising Administrative Assistant.

Ideal candidates are highly organized, detail-oriented, with strong communication and typing skills, and a commitment to equal justice. Some duties include case processing, document preparation, and reception tasks.

Qualifications

• MINIMUM ENTRANCE REQUIREMENTS: At least one year of full-time, or equivalent part-time, experience in administrative work.
• Substitutions: An Associate’s or higher degree in business administration, management, or public administration may substitute for the required experience.
• Access to home internet to work remotely.

Responsibilities

• The Administrative Assistant will support attorneys by opening and closing cases and conducting conflict checks.
• Perform word processing, including CORI requests, subpoenas, motions, letters, and running sheet entries.
• Filing, faxing, photocopying, scanning, and shredding documents, transcriptions and transcript requests and other document handling as necessary.
• Provide telephone and reception services.
• Communicate effectively with internal and external contacts at all levels, and across diverse and underrepresented groups.
• Other duties as assigned.

Skills

Communicating effectively

Organizational skills

Interpersonal skills

Confidentiality

Typing 50-60 wpm

Foreign language skills

Education

Associate's degree or higher in business administration / public administration

Tools

Microsoft Word

Microsoft Excel

Job description

The Public Defender Division Malden Office of the Committee for Public Counsel Services is seeking an Administrative Assistant to support a team of attorneys in handling criminal cases in area courts. This full-time position reports to the Supervising Administrative Assistant.

Ideal candidates are highly organized, detail-oriented, with strong communication and typing skills, and a commitment to equal justice. Some duties include case processing, document preparation, and reception tasks.