Administrative Assistant - PDD Malden

Committee for Public Counsel Services; Malden Centre (MA); On-site; USD 42,000 - 62,000; Full time

Job summary

The Committee for Public Counsel Services (CPCS) Public Defender Division Malden Office is seeking an Administrative Assistant to support a team of attorneys who provide legal representation to indigent adults in criminal cases. This full-time role reports to the Supervising Administrative Assistant.

The ideal candidate will be highly organized, detail oriented, and proficient in Word and Excel, with excellent communication skills and a commitment to confidentiality and equity in service

Qualifications

• One year of full-time administrative experience or equivalent.
• Associates or higher degree may substitute for required experience.
• Must have access to home internet to work remotely.
• Foreign language skills are strongly preferred.

Responsibilities

• Opening and closing cases, including running conflict checks.
• Word processing, including CORI requests, subpoenas, motions, letters, running sheet entries, etc.
• Filing, faxing, photocopying, scanning, and shredding documents, transcription and transcript requests and other document requests as necessary.
• Providing telephone and reception services.
• Communicating effectively with internal and external contacts at all levels, and across diverse groups; and other duties as assigned.

Skills

Communication

Organization

Detail oriented

Confidentiality

Typing 50-60 wpm

Microsoft Word

Microsoft Excel

Foreign language skills

Education

Associates or higher in business/public admin

Tools

Legal office software

Job description

Overview

The Committee for Public Counsel Services (CPCS), the public defender agency for Massachusetts, is seeking to fill an Administrative Assistant position for its Public Defender Division (PDD) Malden Office. PDD provides legal representation to adults in criminal court cases, including District, Municipal, and Superior Court.

We fight for equal justice and human dignity by supporting our clients in achieving their legal and life goals. We zealously advocate for the rights of individuals and promote just public policy to protect the rights of all.

Our Values

Courage Accountability Respect Excellence

DIVERSITY AND INCLUSION MISSION STATEMENT

CPCS is committed to protecting the fundamental constitutional and human rights of our assigned clients through zealous advocacy, community-oriented defense, and the fullness of excellent legal representation. We are dedicated to building and maintaining strong professional relationships, while striving to accept, listen to and respect the diverse circumstances of each client, as we dedicate ourselves to meeting their individual needs. It is our CPCS mission to achieve these goals, and in furtherance thereof, we embrace and endorse diversity, equityand inclusion as our core values as we maintain a steadfast commitment to: (1) Ensure that CPCS management and staff members represent a broad range of human differences and experience; (2) Provide a work climate that is respectful and supports success; and (3) Promote the dignity and well-being of all staff members. CPCS leadership is responsible for ensuring equity, diversity, and inclusion. The ability to achieve these goals with any level of certainty is ultimately the responsibility of each member of the CPCS community.

AGENCY OVERVIEW

CPCSis the state agency in Massachusetts responsible for providing an attorney when the state or federal constitution or a state statute requires the appointment of an attorney for a person who cannot afford to retain one. The agency provides representation in criminal, delinquency, youthful offender, family regulation, guardianship, mental health, sexually dangerous person, and sex offender registry cases, as well as in appeals and post-conviction and post-judgment proceedings related to those matters.

The clients we represent are diverse across every context imaginable and bring many unique cultural dimensions to the matters we address. This reality creates a critical need for CPCS staff to be culturally competent and able to work well with people of different races, ethnicities, genders and/or sexual orientation identities, abilities, and limited English proficiency, among other protected characteristics.

OFFICE OVERVIEW

The Public Defender Division Malden Office is located in Middlesex County and is approximately four miles away from downtown Boston. The office is centrally located in the heart of the Malden civic center and has excellent highway accessibility (Route 93, Route 28, and Route 60) while also being in close proximity to the Malden Square MBTA train station and a MBTA bus stop.

Please access our webpage here: https://www.publiccounsel.net/dir/malden-dist-pd/

POSITION OVERVIEW

The Public Defender Division is seeking to fill an Administrative Assistant position to work with attorneys who provide legal representation and advocacy to indigent adults in criminal misdemeanor and felony cases in area courts.

This is a full-time position and reports to the Supervising Administrative Assistant.

Qualifications

MINIMUM ENTRANCE REQUIREMENTS

Applicants must have at least (A) one year of full-time, or equivalent part-time, experience in administrative work or (B) any equivalent combination of the required experience and the substitutions below:Substitutions:

• An Associates or higher degree with a major in business administration, business management, or public administration may be substituted for the required experience. Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.

Applicants must also have access to home internet access sufficient to work remotely.

QUALIFICATIONS/SKILLS

The ideal candidate will be a person who is highly organized, creative and detail oriented, enjoys interacting with people in a friendly work environment, and will take satisfaction from working in an agency whose commitment is to protect the fundamental legal rights of indigent persons.

• Communicating effectively with internal and external contacts at all levels, and across diverse and underrepresented groups;
• Strong communication, organizational, and detail skills;
• Excellent interpersonal and communication skills, including the ability to interact effectively with diverse colleagues at all levels of the agency, and the ability to work as an effective team member;
• Flexibility, and strict adherence to confidentiality;
• Typing skill of 50 to 60 wpm preferred;
• Familiarity with advanced Word formatting and editing, and Microsoft Excel;
• Legal office experience a plus; and,
• Foreign language skills are strongly preferred.

Responsibilities

RESPONSIBILITIES

The Administrative Assistant will support a team of attorneys by:

• Opening and closing cases, including running conflict checks;
• Word processing, including preparation of CORI requests, subpoenas, motions, letters, running sheet entries, etc.;
• Filing, faxing, photocopying, scanning, and shredding documents, transcriptions and transcript requests and other document and record requests as necessary;
• Providing telephone and reception services;
• Communicating effectively with internal and external contacts at all levels, and across diverse and underrepresented groups; and,
• Other duties as assigned.

EEO Statement

The Committee for Public Counsel Services (CPCS) is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, ethnicity, sex, disability, religion, age, veteran or military status, genetic information, gender identity, or sexual orientation as required by Title VII of the Civil Rights Act of 1964, the Americans with Disabilities Act of 1990, and other applicable federal and state statutes and organizational policies. Applicants who have questions about equal employment opportunity or who need reasonable accommodations can contact the Chief Human Resources Officer, Sandra DeBow-Huang, at [e-mail]