Strategic Administrative Assistant (Hybrid) — Budget & Coordination

Washington Department of Natural Resources; Auburn (WA); Hybrid; USD 45,000 - 60,000; Full time

Job summary

The Employment Security Department in Auburn, WA is seeking an Administrative Assistant 3 to support a hybrid schedule (one telework day and four days in the WorkSource Auburn office). The King County duty station qualifies for a 5% premium pay.

The ideal candidate will perform administrative functions, coordinate support, develop office processes, arrange staff travel and training, prepare correspondence, and serve as a telecommunications and IT liaison.

Qualifications

• 4 years equivalent education/experience as noted below.
• High school diploma or equivalent AND 3 years of clerical, office or administrative experience
• Associate’s degree in business administration, public administration, or a closely related field may substitute for experience.
• OR 1 year of experience as an Administrative Assistant 2
• OR 2 years as an Administrative Assistant 1

Responsibilities

• Provide back up for staff when necessary; assist with additional activities (i.e., special assignments, committee work, recognition activities, etc.).
• Assist in developing and implementing office processes and procedures (including ESP network access, building access, IT Remedy tickets)
• Arrange staff travel and training; maintain supporting documentation. Generate activity schedules; schedule events in facility.
• Coordinates personnel issues such as recruitment, selection appointment, and promotion.
• Track and monitor performance evaluation schedules
• Review and inform supervisors of updated and new policies or procedures; manage performance notices and annual reviews.
• Support budget preparation; process research, monitor and track expenditures; review, process and verify program documents and financial records.
• Monitor equipment and supply needs; prepare estimates; place orders; receive and stock inventory. Track surplus and transfer of equipment.

Skills

Budgeting & Cost Management

Budget Preparation & Monitoring

Standards & Procedures Development

Representation & Liaison

Report & Proposal Preparation

Personnel Coordination

Word Processing

Data Management

Editing & Formatting

Problem-Solving

Education

4 years equivalent education/experience

High school diploma or equivalent + 3 years clerical/administrative

Associate’s degree (may substitute for experience)

Administrative Assistant 2 experience

Administrative Assistant 1 experience

Job description

The Employment Security Department in Auburn, WA is seeking an Administrative Assistant 3 to support a hybrid schedule (one telework day and four days in the WorkSource Auburn office). The King County duty station qualifies for a 5% premium pay.

The ideal candidate will perform administrative functions, coordinate support, develop office processes, arrange staff travel and training, prepare correspondence, and serve as a telecommunications and IT liaison.