Hybrid Administrative Assistant — ESOP Benefits

BDO USA; Norfolk (VA); Hybrid; USD 39,000 - 44,000; Full time

Job summary

BDO USA is seeking an Administrative Assistant to provide in-office administrative support across the assigned office and related offices. The role is a variable hybrid position, potentially up to full-time on-site based on location and needs.

The AA will work with principals, directors, and service teams, handling tasks from scheduling and invoicing to onboarding, data management, and document production.

Qualifications

• High School Diploma, GED or equivalent required.
• Bachelor’s degree preferred.
• Advanced or expert in Word, Excel, Outlook, PowerPoint; PeopleSoft experience recommended.

Responsibilities

• Provide in-office admin support to assigned office and related teams.
• Coordinate meetings, scheduling, room reservations, and catering.
• Process vendor invoices and client invoices with accuracy as directed.
• Assist with onboarding and offboarding of staff as needed.
• Submit expense reports and support data entry for client records.
• Prepare letters, memoranda, and confidential presentations.
• Handle tax support services on a seasonal/needed basis.
• Collaborate with management to set up new clients and maintain data.

Skills

Advanced MS Office Suite

Communication skills

Multitasking

Deadline-driven

Education

High School Diploma or equivalent

Bachelor’s degree

Tools

PeopleSoft

Job description

BDO USA is seeking an Administrative Assistant to provide in-office administrative support across the assigned office and related offices. The role is a variable hybrid position, potentially up to full-time on-site based on location and needs.

The AA will work with principals, directors, and service teams, handling tasks from scheduling and invoicing to onboarding, data management, and document production.