Hybrid Administrative Assistant — Nonprofit & Board Support (SF)

Freemason; San Francisco (CA); Hybrid; USD 45,000 - 48,000; Full time

Benefits offered by this job

Excellent health benefits

401(k) plan

Tuition reimbursement

Job summary

The Masons of California is seeking an Administrative Assistant to provide comprehensive support for legal, financial, and general office operations at the San Francisco headquarters. The role includes mail handling, board/committee administration, data entry, and executive support in a fast-paced nonprofit setting.

Reporting to the Director of Operations and Administration, you will coordinate travel, manage confidential information, and assist with real estate, estate matters, and event

Qualifications

• Bachelor’s degree or equivalent education and experience.
• Minimum 3 years of administrative experience.
• Experience in nonprofit, membership-based, or mission-driven organizations preferred.
• Strong written and verbal communication and discretion with confidential information.
• Proficiency in MS Office and collaboration tools (Teams, Asana, SharePoint).

Responsibilities

• Mail and delivery administration: sort, distribute, and process mail and deliveries.
• Board and committee administration and rosters.
• Filing and data entry including logs, scans, and record updates.
• Information and research support with concise executive summaries.
• Legal and financial administration support and estate matters.
• Hospitality: welcome guests and provide tours as needed.
• Office coverage and backup duties during absences.

Skills

Organization

Attention to detail

Travel coordination

Communication skills

Education

Bachelor's degree or equivalent

Tools

Teams

Asana

SharePoint

Job description

The Masons of California is seeking an Administrative Assistant to provide comprehensive support for legal, financial, and general office operations at the San Francisco headquarters. The role includes mail handling, board/committee administration, data entry, and executive support in a fast-paced nonprofit setting.

Reporting to the Director of Operations and Administration, you will coordinate travel, manage confidential information, and assist with real estate, estate matters, and event