Executive Office Manager - Nonprofit HQ

Lambent; San Francisco (CA); On-site; USD 94,000 - 99,000; Full time

Job summary

Masons of California in San Francisco's Nob Hill headquarters seeks an Office Manager who will report to the Director of Operations and ensure daily functions and systems run smoothly, including greeting visitors and maintaining shared spaces.

The OM will coordinate calendars, vendor relationships, and executive support to three C-level principals and the General Counsel, while presenting the on-site event space to visitors and keeping the workplace welcoming and efficient.

Qualifications

• BA/BS from US college or equivalent.
• Minimum 5 years’ experience in office management, administrative assistance or executive assistance.
• Proficient in MS Office Suite including Excel and PowerPoint.
• Experience coordinating travel logistics, calendar and expense reporting.
• Ability to solve problems independently and balance competing priorities.
• Organized with attention to detail and high performance standards.
• Excellent verbal and written communication ability.
• Nonprofit/mission-driven experience preferred but not required.
• Accounting or legal experience is a plus but not mandatory.

Responsibilities

• Keep active calendars for three executives.
• Keep annual calendar for multiple boards in conjunction with Board Governance Manager.
• Expense report coding for three executives.
• Maintain supplies for the copy room, break room, hospitality closet and general operations and keep public spaces well-organized.
• Internal meeting support.
• Oversee all vendor relationships, maintenance plans and service contracts; coordinate repairs.
• Track office expenses.
• File and delete records according to established standards.
• Show onsite event space to outside visitors.
• Provide back-up coverage for Administrative Assistant when needed.

Skills

Office management

Administrative assistance

Executive assistance

MS Office

Excel

PowerPoint

Calendar management

Vendor management

Communication

Education

Bachelor's degree

Tools

Excel

PowerPoint

Job description

Masons of California in San Francisco's Nob Hill headquarters seeks an Office Manager who will report to the Director of Operations and ensure daily functions and systems run smoothly, including greeting visitors and maintaining shared spaces.

The OM will coordinate calendars, vendor relationships, and executive support to three C-level principals and the General Counsel, while presenting the on-site event space to visitors and keeping the workplace welcoming and efficient.