Executive Administrative Specialist - Nonprofit

Grand Lodge; San Francisco (CA); On-site; USD 45,000 - 48,000; Full time

Benefits offered by this job

Health benefits

401K plan

Tuition reimbursement

Paid time off

Job summary

The Masons of California, headquartered in San Francisco, seeks an Administrative Assistant to provide comprehensive admin support for legal, financial, and office functions. You will manage mail, board records, data entry, and confidential documents in a fast-paced nonprofit setting.

Regular on-site presence at the California Masonic Memorial Temple is required; occasional evening or weekend events may occur.

Qualifications

• Bachelor’s degree or equivalent combination of education and experience.
• Minimum of 3 years of administrative experience in an office setting.
• Experience in nonprofit, membership-based, or mission-driven organization is desirable.
• Experience with data entry and records management is preferred.
• Professional written and verbal communication skills and a service-oriented approach to employees, executives, volunteers, and guests.

Responsibilities

• Mail and delivery administration: receive, sort, distribute, and process mail, packages, and deliveries; handle confidential information.
• Board and committee administration: maintain board rosters and appointments; manage appointment letters during annual process.
• Filing and data entry: perform data entry, logging checks, scanning, and filing legal correspondence and records.
• Information and research support: gather information from multiple sources and provide concise summaries and context to executives.
• Legal and financial administration: support administrative processes, real estate and lodge matters, and estate administration.

Skills

Organization

Attention to detail

Communication

Discretion

Independent work

Travel coordination

Education

Bachelor’s degree or equivalent

Tools

Microsoft Office

SharePoint

Teams

Asana

PowerPoint

Outlook

Job description

The Masons of California, headquartered in San Francisco, seeks an Administrative Assistant to provide comprehensive admin support for legal, financial, and office functions. You will manage mail, board records, data entry, and confidential documents in a fast-paced nonprofit setting.

Regular on-site presence at the California Masonic Memorial Temple is required; occasional evening or weekend events may occur.