Executive Administrative & Board Liaison

Masons of California; Greenland (AR); On-site; USD 45,000 - 48,000; Full time

Benefits offered by this job

Health benefits

401K plan

Tuition reimbursement $1,500 per year

Job summary

The Masons of California, a nonprofit membership organization with headquarters in San Francisco, seeks an Administrative Assistant to provide administrative support for legal, financial and general office functions. You will handle mail, rosters, data entry and document drafting in a fast-paced environment.

Reporting to the Director of Operations and Administration, you will coordinate board materials, manage confidential information, assist with travel logistics and events, and serve as the

Qualifications

• Bachelor’s degree or equivalent combination of education and experience.
• Minimum of 3 years of administrative experience in an office setting.
• Experience in nonprofit, membership-based, or mission-driven organizations is desirable.
• Professional written and verbal communication and a service-oriented approach.
• Data entry and record management experience preferred.

Responsibilities

• Mail and delivery administration: manage mail, packages, and deliveries with discretion.
• Board and committee administration: maintain rosters and appointment letters.
• Filing, data entry and record organization tasks.
• Provide executives with concise summaries, recommendations, and context.
• Support administrative processes, real estate and lodge matters, and estate administration.
• Greet visitors, coordinate tours, and direct vendors/guests to the right contacts.
• Backup coverage for Office Manager duties when needed.

Skills

Microsoft Office

Team collaboration

Note-taking

Communication

Data entry

Education

Bachelor’s degree

Tools

Microsoft Office

Teams

Asana

SharePoint

Job description

The Masons of California, a nonprofit membership organization with headquarters in San Francisco, seeks an Administrative Assistant to provide administrative support for legal, financial and general office functions. You will handle mail, rosters, data entry and document drafting in a fast-paced environment.

Reporting to the Director of Operations and Administration, you will coordinate board materials, manage confidential information, assist with travel logistics and events, and serve as the