Hybrid Administrative Assistant: Logistics & Onboarding

externalmosaic; Denver (CO); Hybrid; USD 28,000 - 32,000; Full time

Benefits offered by this job

Hybrid work model

Office in Denver

Job summary

Mosaic in Denver is seeking an Administrative Assistant to be the heart of our office, greeting guests, coordinating supplies, and handling facility tasks. This flexible hybrid role combines in-office duties with remote work as appropriate to keep operations smooth.

As the go-to support for onboarding, HR checks, fleet logistics, and document management, you’ll enable our direct care team to focus on delivering meaningful, person-centered care. Strong communication is a must.

Qualifications

• Associate degree (or equivalent training) and 3+ years in an administrative support role.
• Experience with standard office software and digital filing systems.
• Strong written and verbal communication and ability to handle confidential information.
• Availability for a 40-hour workweek, 4–5 visits to the Denver office weekly, and Thursday meetings.

Responsibilities

• Welcome & Office Anchor: Greet visitors, stock supply closets, handle facility work orders, mail/deliveries, and keep meeting spaces ready for action.
• Onboarding & HR Support: Guide potential direct care workers through the onboarding pipeline, conduct reference checks, and process background checks.
• Fleet & Logistics Management: Keep our vehicle fleet rolling safely by tracking monthly inspections, arranging oil changes/repairs, and managing registration renewals.
• Financial & Data Administration: Process check deposits, submit agency receipts, maintain key inventory logs, manage team calendars, and secure important client documents in our digital systems.

Skills

Organized

Communication skills

Problem-solving

Education

Associate degree

Tools

Microsoft Office

Digital filing

Job description

Mosaic in Denver is seeking an Administrative Assistant to be the heart of our office, greeting guests, coordinating supplies, and handling facility tasks. This flexible hybrid role combines in-office duties with remote work as appropriate to keep operations smooth.

As the go-to support for onboarding, HR checks, fleet logistics, and document management, you’ll enable our direct care team to focus on delivering meaningful, person-centered care. Strong communication is a must.