Hybrid Admin Pro: Fleet, HR & Office Lead

Hastings Chamber; Denver, Northern (CO, KY); Hybrid; USD 28,000 - 32,000; Full time

Benefits offered by this job

Flexible hybrid schedule

Diverse daily tasks

Mission-driven work

Job summary

Mosaic in Denver is seeking an Administrative Assistant to be the heart of our office. You’ll greet guests, manage facilities, coordinate scheduling, and support our direct care workforce in a flexible hybrid role.

The ideal candidate combines 3+ years of admin experience with strong communication, discretion, and tech-savviness. You’ll handle confidential information and keep moving parts organized across in-person and remote work.

Qualifications

• Associate degree (or equivalent training) and 3+ years in an administrative support role.
• Proficient with standard office software and digital filing.
• Strong written and verbal communication; confidentiality is essential.
• Willingness to work a 40-hour Monday–Friday schedule and visit the Denver office 4–5 times a week.

Responsibilities

• Welcome guests, keep supply closets stocked, handle facility work orders, mail/deliveries, and meeting spaces.
• Guide potential direct care workers through onboarding, conduct reference checks, and process background checks.
• Keep vehicle fleet logistics in order: track inspections, oil changes/repairs, and registrations.
• Process deposits, submit receipts, maintain inventory logs, manage calendars, and secure client documents.

Skills

Organization

Communication

Confidentiality

HR support

Education

Associate degree

Tools

Microsoft Office

Job description

Mosaic in Denver is seeking an Administrative Assistant to be the heart of our office. You’ll greet guests, manage facilities, coordinate scheduling, and support our direct care workforce in a flexible hybrid role.

The ideal candidate combines 3+ years of admin experience with strong communication, discretion, and tech-savviness. You’ll handle confidential information and keep moving parts organized across in-person and remote work.