Job 2983 Administrative Assistant II

Arizona State Government; Tucson (AZ); On-site; USD 36,000 - 44,000; Full time

Benefits offered by this job

Vacation and sick leave

10 paid holidays

Health and dental insurance

Retirement plan

Life insurance & long-term disability

Optional benefits & deferred comp

Remote work option

Job summary

The Arizona Supreme Court is seeking an Administrative Assistant II in Tucson to support the Foster Care Review Board Program (FCRB). This role covers front-desk duties, mail handling, case registration, and file management.

You will help distribute reports to the Court and stakeholders while assisting program specialists to ensure smooth FCRB reviews and accurate documentation.

Qualifications

• High school diploma or GED required with three years of administrative experience.
• Excellent verbal and written communication, strong organization and attention to detail.
• Ability to maintain confidential administrative files and handle phone routing accurately.

Responsibilities

• Primary contact for incoming calls regarding cases under review.
• Process paper and electronic mail, including password-protected items.
• Register children and open cases for review; create electronic files and upload docs.
• Distribute recommendation reports to the Court and interested parties.
• Support program specialists to facilitate FCRB reviews.

Skills

Verbal communication

Written communication

Organization

Detail-oriented

Confidentiality

Telephone screening

Education

High school diploma or GED

Tools

Word

Excel

PowerPoint

Outlook

Job description

JOB TITLE:
Administrative Assistant II

JOB #:
2983

DIVISION:
Dependent Children’s Services - Tucson

HIRING SALARY:
$40,010.00 annualized ($19.24 hourly)

CLOSING DATE:
All positions are open until filled.

EMPLOYEE REFERRAL PROGRAM:
This position is eligible for an employee referral incentive payment of $1,000.00 (conditions apply).

POSITION SUMMARY:

This position is responsible for administrative work associated with the Foster Care Review Board Program (FCRB).

Essential functions of the position include but are not limited to:

• Primary contact for incoming calls from interested parties with questions regarding cases being reviewed.
• Process paper and electronically received mail from various sources of which some are encrypted and require password verification.
• Register children and open cases for review; create electronic files and upload documentation.
• Distribute recommendation reports to the Court and interested parties.
• Assist program specialists to ensure successful facilitation of FCRB reviews.

Public Service Loan Forgiveness (PSLF) Program qualified employer.

MINIMUM REQUIREMENTS:

This position requires a high school diploma or GED and three years administrative experience. This position requires excellent verbal and written communication skills, organization, and detail orientation. This position also requires the ability to maintain accurate administrative files, confidentiality, cover phone and reception duties, including screening and accurately routing incoming phone calls, and be responsive to last-minute staff requests.

SELECTION PROCESS:
Applicants must be currently authorized to work in the United States on a full-time basis. Only applicants whose backgrounds most closely meet the needs of the position may be invited to interview. Requests for a special accommodation to participate in the interview process should be made at the time you are contacted to schedule an interview. The selection process may include computer testing (Word, Excel, PowerPoint, Outlook, proofreading, typing, etc.) and first and/or second round panel interviews. This is a regular, full-time, non-exempt position.

BENEFITS:

The Arizona Supreme Court, Administrative Office of the Courts offers a comprehensive benefits package to include:

• Accrued vacation pay and sick leave
• 10 paid holidays per year
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance
• By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. The Court may terminate a remote work agreement at its discretion.

RETIREMENT:

• Positions in this classification participate in the Arizona State Retirement System (ASRS).
• Please note, enrollment eligibility will become effective after 27 weeks of employment.

The Arizona Supreme Court is an EOE/ADA Reasonable Accommodation Employer