Administrative Assistant II (Job 2976)

Arizona Supreme Court; Northern (KY); Hybrid; USD 45,000 - 65,000; Full time

Benefits offered by this job

Accrued vacation pay and sick leave

10 paid holidays per year

Health and dental insurance

Life insurance and long-term/disabili…

Remote work option (hybrid)

Job summary

The Arizona Supreme Court seeks an Administrative Support Specialist for the Foster Care Review Board Program (FCRB). You will be the primary contact for incoming calls, process mail, register children, and upload case documentation using our electronic file management system, while distributing reports.

This role may qualify for a hybrid-telework schedule after three months and proves ability to perform tasks. Public Service Loan Forgiveness (PSLF) is available for eligible employees.

Qualifications

• High school diploma or GED required; 3 years of full-function office experience preferred.
• Excellent verbal and written communication skills.
• Ability to be responsive to last-minute staff requests and maintain confidential, accurate administrative files.
• Screening and routing incoming phone calls and covering receptionist duties.
• Proficient with Zoom, email, calendar systems, and word processing.

Responsibilities

• Be the primary contact for incoming calls and route appropriately.
• Process mail (paper and electronic) from multiple sources and inboxes.
• Register children and upload case documentation in the electronic file management system.
• Distribute reports and research minute entries and case information.
• Provide administrative support to ensure successful Foster Care Review Board (FCRB) reviews.

Skills

Verbal communication

Written communication

Discretion/confidentiality

Phone screening

Attention to detail

Education

High school diploma or GED

Tools

Zoom

Email

Calendaring system

Word processing

Job description

Job Opportunities with Arizona Supreme Court

EMPLOYEE REFERRAL PROGRAM

This position is eligible for an employee referral incentive payment of $1,000.00 (conditions apply).

POSITION SUMMARY

This position is responsible for administrative work associated with the Foster Care Review Board Program (FCRB). Essential functions of the position include being the primary contact for incoming calls, processing paper and electronically received mail from various sources and electronic inboxes, registering children and uploading case documentation with an electronic file management system, distributing reports; and researching minute entries and case information.

This position will also manage administrative functions and tasks on an as-needed basis and assist the Program Specialist to ensure successful facilitation of FCRB reviews.

This position may be eligible for a hybrid-telework schedule once the employee has completed three (3) months of employment and has sufficiently proved their ability to perform assigned tasks

Public Service Loan Forgiveness (PSLF) Program qualified employer.

MINIMUM REQUIREMENTS

The successful candidate will possess a high school diploma or GED and three years’ experience in a full-function office. Excellent verbal and written communication skills, personal computer skills including zoom, e-mail, calendaring system, and word processing. This position also requires the ability to be responsive to last-minute staff requests, be flexible with daily work assignments, maintain confidentiality and accurate administrative files, cover phone and reception duties, including screening and accurately routing incoming phone calls, and work independently within set program guidelines and protocol.

SELECTION PROCESS

Applicants must be currently authorized to work in the United States on a full-time basis. Some positions may take 4-6 weeks to fill. Only applicants whose backgrounds most closely meet the needs of the position may be invited to interview. Requests for a special accommodation to participate in the interview process should be made at the time you are contacted to schedule an interview. The Selection Process may include computer testing (Word, Excel, PowerPoint, Outlook, proofreading, typing, etc.) and first and/or second round panel interviews. This is a Regular, Full-time, Non-exempt position.

BENEFITS

The Arizona Supreme Court, Administrative Office of the Courts offers a comprehensive benefits package to include:

• Accrued vacation pay and sick leave
• 10 paid holidays per year
• Health and dental insurance
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance
• By providing the option of a full-time or part‑time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. The Court may terminate a remote work agreement at its discretion.

RETIREMENT

• Positions in this classification participate in the Arizona State Retirement System (ASRS).
• Please note, enrollment eligibility will become effective after 27 weeks of employment.

The Arizona Supreme Court is an EOE/ADA Reasonable Accommodation Employer