Administrative Assistant II (Job 2976)

Arizona Supreme Court; Phoenix (AZ); Hybrid; USD 40,000 - 54,000; Full time

Benefits offered by this job

Health and dental insurance

Retirement plan

Long-term disability insurance

Paid holidays

Job summary

Arizona Supreme Court, Administrative Office of the Courts, seeks an Administrative Assistant II to support the Foster Care Review Board Program. The role handles front-line calls, mail processing, and case documentation within an organized file system.

The successful candidate will have a high school diploma or GED and three years of full-function office experience, with strong communication skills and proficiency in Zoom, email, calendars, and word processing.

Qualifications

• High school diploma or GED.
• Three years’ experience in a full-function office.
• Excellent verbal and written communication skills.
• Proficiency with personal computer tools including Zoom, e-mail, calendaring system, and word processing.
• Ability to be responsive to last-minute staff requests, maintain confidentiality and accurate administrative files.
• Screening and accurately routing incoming phone calls and working independently within program guidelines.

Responsibilities

• Serve as the primary contact for incoming calls and route inquiries appropriately.
• Process paper and electronically received mail from various sources and electronic inboxes.
• Register children and upload case documentation with an electronic file management system.
• Distribute reports and research minute entries and case information.
• Assist the Program Specialist to ensure successful facilitation of FCRB reviews.
• Cover phone and reception duties and maintain confidentiality of files.
• Support travel and daily work assignments while following program guidelines.

Job description

Job Type: Full-time, Part-time

Remote: Hybrid

Administrative Assistant II

This position is responsible for administrative work associated with the Foster Care Review Board Program (FCRB). Essential functions of the position include being the primary contact for incoming calls, processing paper and electronically received mail from various sources and electronic inboxes, registering children and uploading case documentation with an electronic file management system, distributing reports; and researching minute entries and case information.

This position will also manage administrative functions and tasks on an as-needed basis and assist the Program Specialist to ensure successful facilitation of FCRB reviews.

This position may be eligible for a hybrid-telework schedule once the employee has completed three (3) months of employment and has sufficiently proved their ability to perform assigned tasks.

Public Service Loan Forgiveness (PSLF) Program qualified employer.

The successful candidate will possess a high school diploma or GED and three years’ experience in a full-function office. Excellent verbal and written communication skills, personal computer skills including zoom, e-mail, calendaring system, and word processing. This position also requires the ability to be responsive to last-minute staff requests, be flexible with daily work assignments, maintain confidentiality and accurate administrative files, cover phone and reception duties, including screening and accurately routing incoming phone calls, and work independently within set program guidelines and protocol.

Travel Level: None

Applicants must be currently authorized to work in the United States on a full-time basis. Some positions may take 4-6 weeks to fill. Only applicants whose backgrounds most closely meet the needs of the position may be invited to interview. The Selection Process may include computer testing (Word, Excel, PowerPoint, Outlook, proofreading, typing, etc.) and first and/or second round panel interviews. This is a Regular, Full-time, Non-exempt position.

The Arizona Supreme Court, Administrative Office of the Courts offers a comprehensive benefits package to include:

• Accrued vacation pay and sick leave
• 10 paid holidays per year
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance
• By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. The Court may terminate a remote work agreement at its discretion.

Positions in this classification participate in the Arizona State Retirement System (ASRS). Please note, enrollment eligibility will become effective after 27 weeks of employment.

The Arizona Supreme Court is an EOE/ADA Reasonable Accommodation Employer