Hybrid Administrative Assistant II – Nephrology Division

University of Wisconsin; Bowens Addition (WI); Hybrid; USD 26,000 - 37,000; Full time

Job summary

The Division of Nephrology at the University of Wisconsin is seeking an Administrative Assistant to support division faculty, APPs, staff and leadership in advancing clinical and academic missions. This role includes high-level administrative duties, calendaring, travel coordination, and event support.

Hours generally 80%-100% with a schedule of 8:00 a.m. to 4:30 p.m., with some in-person onsite work and some remote work possible.

Qualifications

• 1 year experience minimum with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), video conferencing software and commonly used digital tools such as Zoom and Teams; ability to quickly learn new software and systems.
• At least 1 year previous experience in an administrative support or similar role, with the ability to be administratively self-sufficient.
• Experience scheduling meetings and events, maintaining records, and organizing events and meetings

Responsibilities

• Provide high-level administrative support to the nephrology faculty, APPs and the division at large, contributing to strategic initiatives and daily operations.
• Deliver professional and responsive customer service.
• Assist with faculty calendaring, travel coordination, expense reimbursement and general administrative needs.
• Assist with recruitment activities including creating itineraries, scheduling interviews and onsite support during interviews.
• Provide administrative support for events and meetings, including creating agendas, presentations, meeting minutes, logistics and onsite support during events and meetings.
• Maintain and communicate clinical schedules using QGenda software and hospital paging system.

Skills

Microsoft Office Suite

Administrative support

Scheduling meetings

Customer service

Education

High school diploma

Associate’s Degree in business/administrative field

Tools

Zoom

Teams

QGenda

Job description

The Division of Nephrology at the University of Wisconsin is seeking an Administrative Assistant to support division faculty, APPs, staff and leadership in advancing clinical and academic missions. This role includes high-level administrative duties, calendaring, travel coordination, and event support.

Hours generally 80%-100% with a schedule of 8:00 a.m. to 4:30 p.m., with some in-person onsite work and some remote work possible.