Administrative Assistant II - Nephrology (Hybrid)

UW School of Medicine and Public Health; Madison (WI); On-site; USD 26,000 - 37,000; Full time

Benefits offered by this job

Vacation & holidays

Sick leave

Retirement benefits

Job summary

University of Wisconsin–Madison is seeking an Administrative Assistant II in the Division of Nephrology to support faculty, APPs, staff and leadership in advancing clinical and academic missions.

The role is full- to part-time (80%-100%), typically Mon–Fri 8:00 a.m. to 4:30 p.m., with some onsite work and potential remote work. Responsibilities include scheduling, travel, reimbursements, recruitment support, and event coordination.

Qualifications

• 1 year experience minimum with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), video conferencing software and commonly used digital tools such as Zoom and Teams; ability to quickly learn new software and systems. Experience creating and generating reports in Excel
• At least 1 year previous experience in an administrative support or similar role, with the ability to be administratively self-sufficient
• Experience scheduling meetings and events, maintaining records, and organizing events

Responsibilities

• Provide high-level administrative support to the nephrology faculty, APPs and the division at large, contributing to strategic initiatives and daily operations
• Deliver professional and responsive customer service
• Assist with faculty calendaring, travel coordination, expense reimbursement and general administrative needs
• Assist with recruitment activities including creating itineraries, scheduling interviews and onsite support during interviews
• Provide administrative support for events and meetings, including creating agendas, presentations, meeting minutes, logistics and onsite support during events and meetings
• Maintain and communicate clinical schedules using QGenda software and hospital paging system
• Maintain faculty and division files, directories and distribution lists
• Organize and track multiple ongoing projects, helping ensure deadlines are met and priorities are aligned
• Serve as a backup to other administrative staff and functions within the division functions within the division

Education

High school diploma

Associate’s Degree in relevant field of business or administrative professional

Tools

Microsoft Office Suite

Excel

Zoom

Teams

QGenda

Job description

University of Wisconsin–Madison is seeking an Administrative Assistant II in the Division of Nephrology to support faculty, APPs, staff and leadership in advancing clinical and academic missions.

The role is full- to part-time (80%-100%), typically Mon–Fri 8:00 a.m. to 4:30 p.m., with some onsite work and potential remote work. Responsibilities include scheduling, travel, reimbursements, recruitment support, and event coordination.