Administrative Assistant II, Nephrology Division

University of Wisconsin; Madison (WI); On-site; USD 26,000 - 37,000; Full time

Job summary

The University of Wisconsin–Madison Division of Nephrology is seeking an Administrative Assistant to support faculty, APPs and staff in advancing clinical and academic missions. The role is 80–100% time, with hours typically 8:00 a.m.–4:30 p.m., and some onsite work with potential remote tasks.

Responsibilities include scheduling, travel, reimbursements, recruitment support, events, and maintaining schedules.

Qualifications

• 1 year experience minimum with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), video conferencing software and commonly used digital tools such as Zoom and Teams; ability to quickly learn new software and systems.
• Experience creating and generating reports in Excel
• At least 1 year previous experience in an administrative support or similar role, with the ability to be administratively self-sufficient
• Experience scheduling meetings and events, maintaining records, and organizing events and meetings

Responsibilities

• Provides high-level administrative support to nephrology faculty, APPs and division.
• Delivers professional and responsive customer service.
• Assists with faculty calendaring, travel coordination, expense reimbursement and general admin needs.
• Assists with recruitment activities including itineraries, scheduling interviews and onsite support during interviews.
• Provides administrative support for events and meetings, including agendas, presentations, minutes, logistics and onsite support.
• Maintains clinical schedules using QGenda and paging systems.
• Maintains faculty/division files and distribution lists.
• Organizes multiple ongoing projects to meet deadlines and priorities.
• Serves as backup to other administrative staff.

Skills

MS Office

Excel reporting

Admin experience

Scheduling meetings

Education

High school diploma

Associate degree preferred

Tools

Zoom

Teams

Job description

The University of Wisconsin–Madison Division of Nephrology is seeking an Administrative Assistant to support faculty, APPs and staff in advancing clinical and academic missions. The role is 80–100% time, with hours typically 8:00 a.m.–4:30 p.m., and some onsite work with potential remote tasks.

Responsibilities include scheduling, travel, reimbursements, recruitment support, events, and maintaining schedules.