Administrative Assistant II — Nephrology & Operations

University of Wisconsin Madison; Madison (WI); Hybrid; USD 38,000 - 56,000; Full time

Job summary

University of Wisconsin Madison’s Division of Nephrology seeks an Administrative Assistant to support division faculty, APPs, staff, and leadership in advancing clinical and academic missions.

The role involves high-level administrative duties, calendar management, travel coordination, and event support, with a mix of on-site and some remote work. Hours are typically 8:00 a.m.–4:30 p.m. Monday–Friday, with 80–100% FTE options.

Qualifications

• Experience providing administrative support to a busy division.
• Strong calendar and travel coordination skills.
• Ability to manage multiple projects and prioritize tasks.

Responsibilities

• Provide high-level administrative support to nephrology faculty, APPs and division staff.
• Deliver professional customer service and manage calendar/travel/expenses.
• Assist with recruitment activities including interview scheduling and onsite support.
• Support events with agendas, minutes, and logistics.
• Maintain schedules using QGenda and paging systems.
• Organize division files and distribution lists; backup other staff as needed.

Skills

Customer service

Calendaring

Travel coordination

Office software

Tools

QGenda

Job description

University of Wisconsin Madison’s Division of Nephrology seeks an Administrative Assistant to support division faculty, APPs, staff, and leadership in advancing clinical and academic missions.

The role involves high-level administrative duties, calendar management, travel coordination, and event support, with a mix of on-site and some remote work. Hours are typically 8:00 a.m.–4:30 p.m. Monday–Friday, with 80–100% FTE options.