Hybrid Administrative Assistant II — Global Mobility

Procom; Superior (WI); On-site; USD 42,000 - 54,000; Full time

Job summary

Procom is seeking an Administrative Assistant II for a 12-month contract to support Global Mobility, Real Estate and Workplace Services from Superior, WI, with a move to Duluth in December 2026. The role combines receptionist duties with administrative support in a hybrid setup.

The ideal candidate will manage phones, visitor check-ins, WorkDay data, invoices, Service Now tickets and document control while ensuring confidentiality and professional communication.

Qualifications

• Experience in handling front-desk duties and office coordination.
• Proficiency with Microsoft Office Suite (Word, Excel).
• Strong confidentiality and communication abilities.
• Vendor management and basic IT/Facilities coordination is a plus.

Responsibilities

• Answer phones and manage visitor interactions.
• Input location information in WorkDay and process invoices.
• Handle Service Now tickets for Workplace Services.
• Coordinate room bookings, catering, and stationery orders.
• Provide backup coverage and participate in projects.

Skills

Interpersonal skills

Adaptability

Customer service

MS Office

Problem solving

Attention to detail

Communication skills

Tools

WorkDay

SharePoint

ServiceNow

Job description

Procom is seeking an Administrative Assistant II for a 12-month contract to support Global Mobility, Real Estate and Workplace Services from Superior, WI, with a move to Duluth in December 2026. The role combines receptionist duties with administrative support in a hybrid setup.

The ideal candidate will manage phones, visitor check-ins, WorkDay data, invoices, Service Now tickets and document control while ensuring confidentiality and professional communication.