Hybrid Workplace Services Specialist

Raise; Superior (WI); Hybrid; USD 42,000 - 58,000; Full time

Job summary

Raise is seeking a proactive Administrative Assistant for a contract role in Superior, WI. The position begins with receptionist duties and will expand to support Global Mobility, Real Estate, and Workplace Services in a hybrid setup.

Greet visitors, handle calls, manage vendor coordination, and support daily operations. You will work with Workday, ServiceNow, and SharePoint, handling sensitive information with discretion and professionalism.

Qualifications

• High school diploma or equivalent.
• 1 to 3 years of experience in office administration, reception, or similar.
• Strong customer service mindset and positive visitor experience.
• Proficiency with Word, Excel, Outlook, Teams.

Responsibilities

• Serve as the first point of contact for visitors, employees, contractors, and vendors.
• Answer, screen, and direct incoming calls.
• Coordinate visitor management and maintain records.
• Create and issue photo IDs and upload photos into Workday.
• Process nameplate requests and maintain employee location in Workday.
• Manage parking assignments and access card administration.
• Review, submit, and track Workplace Services invoices.
• Create and monitor ServiceNow tickets and work orders.
• Support daily operations via email, SharePoint, ServiceNow, and related systems.
• Coordinate with vendors for office operations.
• Assist with office moves, seating changes, and reconfigurations.
• Assist meeting room bookings, catering, and office supplies.

Skills

Customer service

Interpersonal skills

Multitasking

Organization

Education

High school diploma or equivalent

Post-secondary education in business administration

Tools

Microsoft Office

Workday

ServiceNow

SharePoint

Job description

Raise is seeking a proactive Administrative Assistant for a contract role in Superior, WI. The position begins with receptionist duties and will expand to support Global Mobility, Real Estate, and Workplace Services in a hybrid setup.

Greet visitors, handle calls, manage vendor coordination, and support daily operations. You will work with Workday, ServiceNow, and SharePoint, handling sensitive information with discretion and professionalism.