Executive Admin Assistant - Hybrid (Mon/Fri Remote)

Wellmark, Inc.; Des Moines (IA); Hybrid; USD 42,000 - 54,000; Full time

Job summary

Wellmark, Inc. is seeking an organized Administrative Assistant to support the Director, Operations Business Support & Workforce Management and their team in Des Moines, IA. The role involves complex calendar & inbox management, travel coordination, meeting prep, and drafting communications.

The ideal candidate is detail-oriented, proactive, able to work independently, and comfortable in a fast-paced corporate environment. Hybrid schedule with some remote days is available.

Qualifications

• Associate’s degree in business, office administration, or related area, or equivalent work experience.
• 4+ years of administrative assistant experience supporting multiple leaders in an office setting.
• Strong Microsoft Office skills: Outlook, Word, PowerPoint, Excel, Visio.
• Excellent written and verbal communication skills.

Responsibilities

• Customer service—support team members, customers, vendors, and employees with timely, professional responses.
• Calendar management: scheduling meetings, resolving conflicts, prioritizing multiple inquiries.
• Travel arrangements and expense reports; coordinate events and materials.
• Prepare reports and create moderately complex documents for internal/external communications.
• Provide project support and assist with onboarding new leaders.

Skills

Microsoft Teams

Copilot

SharePoint

Microsoft 365

Calendar management

Time management

Education

Associate’s degree in business or office administration

Tools

Outlook

Word

PowerPoint

Excel

Visio

Job description

Wellmark, Inc. is seeking an organized Administrative Assistant to support the Director, Operations Business Support & Workforce Management and their team in Des Moines, IA. The role involves complex calendar & inbox management, travel coordination, meeting prep, and drafting communications.

The ideal candidate is detail-oriented, proactive, able to work independently, and comfortable in a fast-paced corporate environment. Hybrid schedule with some remote days is available.