Hybrid Administrative Assistant, Honors College

West Virginia University; Evansdale (WV); Hybrid; USD 36,000 - 48,000; Full time

Benefits offered by this job

Sick days

401(a) retirement savings

Wellness programs

Job summary

West Virginia University’s Honors College is seeking an Administrative Assistant to provide essential support and help maintain operations in a hybrid work environment. The role focuses on calendar management, front desk coverage, travel arrangements, and coordination of office activities.

You will assist with events, purchasing, payroll coordination, and preparing documents such as course outlines and intern responsibilities.

Qualifications

• One year of experience with WVU business systems.
• Equivalent combination of education and/or experience will be considered.
• All qualifications must be met by the time of employment.

Responsibilities

• Manage calendars of the Dean and Assoc. Dean of the Honors College
• Manage media room and annex calendars
• Answer phone at front desk when students are not available
• Act as designee for student workers and timecards when office admin not available
• Manage travel for the dean and assoc. dean
• Schedule in-house whole team events
• Reconcile expenses for the Honors College
• Coordinate other office responsibilities with the office administrator
• Assist with purchasing and reconciliation for affiliated units
• Assist with events
• Create the Course Offerings document that includes instructor photos/biographies and course names/descriptions
• Create a responsibilities document for the GHA interns
• Secure classrooms for the faculty
• Work with GHA deans to determine which faculty will give evening presentations
• Create faculty shopping lists as faculty requests materials
• Do academy purchasing and reconcile those expenses
• Attend GHA planning meetings
• Organize faculty requested materials
• Execute plan for transporting students between campuses as well as transportation for off-campus trips
• Book off-campus trips
• Revise the GHA student handbook
• Revise medication form if necessary
• Make Qualtrics form to collect student information, insurance card scans, and all necessary waivers and signatures
• Work with deans to modify the course request form
• Communicate with high schools with low participation rates to encourage applications
• Communicate with parents about GHA and how it functions
• Assist with payroll

Skills

Calendar management

Front desk phone handling

Travel coordination

Expense reconciliation

Event coordination

Tools

Qualtrics

Job description

West Virginia University’s Honors College is seeking an Administrative Assistant to provide essential support and help maintain operations in a hybrid work environment. The role focuses on calendar management, front desk coverage, travel arrangements, and coordination of office activities.

You will assist with events, purchasing, payroll coordination, and preparing documents such as course outlines and intern responsibilities.