(Hybrid) Administrative Assistant - Honors College

West Virginia University; Evansdale (WV); Hybrid; USD 36,000 - 48,000; Full time

Benefits offered by this job

Sick days

401(a) retirement savings

Wellness programs

Job summary

West Virginia University’s Honors College is seeking an Administrative Assistant to provide essential support and help maintain operations in a hybrid work environment. The role focuses on calendar management, front desk coverage, travel arrangements, and coordination of office activities.

You will assist with events, purchasing, payroll coordination, and preparing documents such as course outlines and intern responsibilities.

Qualifications

• One year of experience with WVU business systems.
• Equivalent combination of education and/or experience will be considered.
• All qualifications must be met by the time of employment.

Responsibilities

• Manage calendars of the Dean and Assoc. Dean of the Honors College
• Manage media room and annex calendars
• Answer phone at front desk when students are not available
• Act as designee for student workers and timecards when office admin not available
• Manage travel for the dean and assoc. dean
• Schedule in-house whole team events
• Reconcile expenses for the Honors College
• Coordinate other office responsibilities with the office administrator
• Assist with purchasing and reconciliation for affiliated units
• Assist with events
• Create the Course Offerings document that includes instructor photos/biographies and course names/descriptions
• Create a responsibilities document for the GHA interns
• Secure classrooms for the faculty
• Work with GHA deans to determine which faculty will give evening presentations
• Create faculty shopping lists as faculty requests materials
• Do academy purchasing and reconcile those expenses
• Attend GHA planning meetings
• Organize faculty requested materials
• Execute plan for transporting students between campuses as well as transportation for off-campus trips
• Book off-campus trips
• Revise the GHA student handbook
• Revise medication form if necessary
• Make Qualtrics form to collect student information, insurance card scans, and all necessary waivers and signatures
• Work with deans to modify the course request form
• Communicate with high schools with low participation rates to encourage applications
• Communicate with parents about GHA and how it functions
• Assist with payroll

Skills

Calendar management

Front desk phone handling

Travel coordination

Expense reconciliation

Event coordination

Tools

Qualtrics

Job description

Job Description - (Hybrid) Administrative Assistant - Honors College (30462)

(Hybrid) Administrative Assistant - Honors College 30462

Description

The Honors College at West Virginia University is currently accepting applications for an Administrative Assistant.

About the Opportunity

This position provides administrative support for the Honors College.

We strongly believe in work-life balance and keeping time for things we love outside our work. WVU offers generous benefits, including:

• 18 sick days per year (for when you’re ill, for when you need time to care for sick family, for your own, or your family’s, regularly scheduled medical appointments. Who is family for the purpose of this leave? A lot of people in your life including immediate relatives and in-laws as well as others considered to be members of your household living under the same roof)
• 401(a) retirement savings with 6% employee contribution match, eligibility to continue health insurance, and other retiree perks. Looking for more retirement benefits information ? Check out retirement health insurance benefits, retirement income, and FAQ’s.
• Wellness programs

What You'll Do

Honors College Proper

• Manage calendars of the Dean and Assoc. Dean of the Honors College
• Manage media room and annex calendars
• Answer phone at front desk if /when students are not available
• Act as designee for student workers and timecards when office admin not available
• Manage travel for the dean and assoc. dean
• Schedule in-house whole team events
• Reconcile expenses for the Honors College
• Coordinate other office responsibilities with the office administrator

Honors College Affiliated Units

• Assist with purchasing and reconciliation
• Assist with events
• Create the Course Offerings document that includes instructor photos/biographies and course names/descriptions
• Create a responsibilities document for the GHA interns
• Secure classrooms for the faculty
• Work with GHA deans to determine which faculty will give evening presentations
• Create faculty shopping lists as faculty requests materials
• Do academy purchasing and reconcile those expenses
• Attend GHA planning meetings
• Organize faculty requested materials
• Execute plan for transporting students between campuses as well as transportation for off-campus trips
• Book off-campus trips
• Revise the GHA student handbook
• Revise medication form if necessary
• Make Qualtrics form to collect student information, insurance card scans, and all necessary waivers and signatures
• Work with deans to modify the course request form
• Communicate with high schools with low participation rates to encourage applications
• Communicate with parents about GHA and how it functions
• Assist with payroll

Other duties as assigned

Qualifications

• One (1) year of experience with WVU business systems required.
• Any equivalent combination of related education and/or experience will be considered.
• All qualifications must be met by the time of employment.

Preferred Qualifications

• Familiarity with WVU, the honors college, and GHA.

Requirements

Licenses/Certifications

• Valid US driver’s license – required as incumbent will drive students from time to time to various events as well as pick up and make deliveries

About WVU

West Virginia University is a place of purpose and community. We take pride in our profound impact on the state of West Virginia and are committed to the personal and professional growth of our employees.

From the groundbreaking R1 research at our flagship campus in Morgantown to the career-oriented programs at WVU Potomac State in Keyser, and the technology-intensive programs at WVU Tech in Beckley, the contributions of WVU employees resonate across the state, touching lives and shaping futures.

At WVU, you will discover a supportive community that champions work-life balance and fosters a collaborative atmosphere. Our core values — service, curiosity, respect, accountability and appreciation — unite us as Mountaineers.

Join us at West Virginia University, where your work will make a lasting impact. To learn more about WVU, visit wvu.edu.

West Virginia University is an Equal Opportunity Employer. We invite all qualified applicants regardless of race, color, religion, sex, national origin, age, disability, genetic information, or Veteran status.