(Hybrid) Program Coordinator - Health Affairs Institute (Charleston, WV)

West Virginia University; Charleston (WV); Hybrid; USD 45,000 - 65,000; Full time

Benefits offered by this job

37.5-hour work week

13 paid holidays

24 annual leave days per year

18 sick days per year

Health insurance and other benefits

401(a) retirement with 6% match

Wellness programs

Job summary

West Virginia University’s Health Affairs Institute in Charleston, WV seeks a Hybrid Program Coordinator to manage program operations, reporting, and coordination with DoHS and DH. The role blends administrative leadership with program development and compliance with state-funded awards.

You will maintain records, prepare monthly reports, and support audits while collaborating with internal teams and external partners.

Qualifications

• Bachelor’s degree in a related field; Master’s degree preferred.
• Minimum two years of experience in office administration or similar.
• Any equivalent combination of related education and/or experience.
• All qualifications must be met by the time of employment.

Responsibilities

• Develop comprehensive reports on ongoing programs and submit summary reports to management each month.
• Help build positive relations within the team and external parties.
• Keep updated records and create reports or proposals as they pertain to HAI leadership.
• Ensure accurate implementation of policies and practices associated with state-funded awards.
• Maintain an updated list of program contact information.
• Research and share funding opportunities with all public and private stakeholders.
• Assist with program audits, as needed.
• Attend DoHS, public, and program meetings on an as-needed basis by the Health Affairs Institute.
• Develops and recommends new or revised program goals and objectives as requested or required by the Director.
• Maintains budget and tracks expenditures/transactions as required.
• Conduct and/or review query analysis as needed.
• Project management as requested by the state or Health Affairs Institute (developing meeting minutes, agendas, scheduling meetings, managing calendars).
• Oversees daily operations, coordinates activities of the program, and determines priorities.
• May develop and/or facilitate workshops, meetings, or conferences, coordinates logistics, scheduling and participant communications.
• Coordinates activities and/or functions in accordance with established priorities, time limitations, funding limitations or other specifications.
• Tracking and reporting on project milestones.
• Assisting in contract and sub-contract issues.

Skills

Grants

Healthcare funding

State programs knowledge

Organizational skills

Verbal/written communications

Interpersonal skills

Education

Bachelor's degree in related field

Master's degree preferred

Tools

Microsoft Office

Job description

The Health Affairs Institute located in Charleston, WV is currently accepting applications for a Hybrid Program Coordinator.

About the Opportunity

This position will act as the coordinator for the Office of Administration within the Health Affairs Institute. West Virginia University's Health Affairs Institute frequently engages in collaborative efforts with West Virginia's Departments of Human Services (DoHS) and Health (DH). This position requires a wide range of skills and knowledge of state programs, policies, and procedures. This position will report directly to Senior Program Coordinator. This hybrid role requires occasional in-person work at our Charleston, WV office.

We strongly believe in work-life balance and keeping time for things we love outside our work. WVU offers generous benefits, including:

• 37.5-hour work week
• 13 paid holidays (staff holiday calendar)
• 24 annual leave (vacation) days per year (employee leave)
• 18 sick days per year (for when you're ill, for when you need time to care for sick family, for your own, or your family's, regularly scheduled medical appointments. Who is family for the purpose of this leave? A lot of people in your life including immediate relatives and in-laws as well as others considered to be members of your household living under the same roof)
• WVU offers a range of health insurance and other benefits
• 401(a) retirement savings with 6% employee contribution match, eligibility to continue health insurance, and other retiree perks. Looking for more retirement benefits information? Check out retirement health insurance benefits, retirement income, and FAQ's.
• Wellness programs

What You'll Do

• Program Coordinator - 90%
  • Develop comprehensive reports on ongoing programs and submit summary reports to management each month
  • Help build positive relations within the team and external parties
  • Keep updated records and create reports or proposals as they pertain to HAI leadership
  • Ensure accurate implementation of policies and practices associated with state-funded awards
  • Maintain an updated list of program contact information
  • Research and share funding opportunities with all public and private stakeholders
  • Assist with program audits, as needed
  • Attend DoHS, public, and program meetings on an as-needed basis by the Health Affairs Institute
  • Develops and recommends new or revised program goals and objectives as requested or required by the Director
  • Maintains budget and tracks expenditures/transactions as required
  • Conduct and/or review query analysis as needed
  • Project management as requested by the state or Health Affairs Institute (developing meeting minutes, agendas, scheduling meetings, managing calendars)
  • Oversees daily operations, coordinates activities of the program, and determines priorities
  • May develop and/or facilitate workshops, meetings, or conferences, coordinates logistics, scheduling and participant communications.
  • Coordinates activities and/or functions in accordance with established priorities, time limitations, funding limitations or other specifications.
  • Tracking and reporting on project milestones
  • Assisting in contract and sub-contract issues
• Project Support-10%
  • Work onsite to support projects as needed
  • Receive, sort mail/surveys
  • Counting and depositing funds as needed
  • Other duties as assigned

Qualifications

• Bachelor's degree in related field.
• Master's degree preferred.
• A minimum of two (2) years of experience in the following:
  • Office Administration or similar
• Any equivalent combination of related education and/or experience will be considered.
• All qualifications must be met by the time of employment.

Knowledge, Skills, and Abilities

• Relevant experience with grants
• Experience with healthcare funding
• Knowledge and understanding of state Departments of Health and Human Services programs
• Excellent organizational, verbal/written communications, and interpersonal relationship skills are essential to this position
• Proficiency in Microsoft Office software applications
• Ability to interface with various levels of state personnel

Requirements

Valid Driver's License

Schedule

Full-time

About WVU

West Virginia University is a place of purpose and community. We take pride in our profound impact on the state of West Virginia and are committed to the personal and professional growth of our employees.

From the groundbreaking R1 research at our flagship campus in Morgantown to the career-oriented programs at WVU Potomac State in Keyser, and the technology-intensive programs at WVU Tech in Beckley, the contributions of WVU employees resonate across the state, touching lives and shaping futures.

At WVU, you will discover a supportive community that champions work-life balance and fosters a collaborative atmosphere. Our core values - service, curiosity, respect, accountability and appreciation - unite us as Mountaineers.

Join us at West Virginia University, where your work will make a lasting impact. To learn more about WVU, visit wvu.edu.

West Virginia University is an Equal Opportunity Employer. We invite all qualified applicants regardless of race, color, religion, sex, national origin, age, disability, genetic information, or Veteran status.