Hybrid Administrative Assistant — Growth & Impact

HCVT; Fort Worth (TX); Hybrid; USD 40,000 - 60,000; Full time

Job summary

HCVT in Fort Worth, TX is seeking an experienced Administrative Assistant to support partners and client engagements. This role blends office administration with data support, calendar coordination, and document preparation to help the firm run smoothly.

You will work hybrid, liaise with clients and teams, prepare reports, and ensure accurate billing and onboarding. Strong MS Office skills and attention to detail are essential to thrive in our professional environment.

Qualifications

• 3+ years of experience as an administrative assistant.
• Background in legal, financial, or accounting industries is a plus.
• Proficient with MS Office and Adobe Acrobat.
• Professional demeanor interfacing with the partner group and client personnel.
• High level of personal integrity and professional ethics.
• Excellent written and verbal communication.
• Ability to manage multiple priorities and thrive under pressure.

Responsibilities

• Perform general administrative tasks including filing, travel and expense reports, and phone support.
• Serve as liaison for Fort Worth professionals to schedule meetings with clients or outside advisors.
• Assist with presentations, procedural documentation, operation manuals, and workflow charts.
• Gather raw data and develop analyses and visualizations to communicate findings.
• Collaborate with client business unit teams to maintain org charts and prepare tax elections.
• Coordinate with legal department and outside counsel to maintain final entity and transaction documents.
• Handle client onboarding and maintenance, including engagement letters and invoicing.
• Maintain knowledge of firm policies and direct inquiries.

Skills

Administrative support

Strong communication

Microsoft Office suite

Organizational skills

Team interfacing with partners

Attention to detail

Tools

Microsoft Word

Excel

Outlook

PowerPoint

Visio

Adobe Acrobat

Job description

HCVT in Fort Worth, TX is seeking an experienced Administrative Assistant to support partners and client engagements. This role blends office administration with data support, calendar coordination, and document preparation to help the firm run smoothly.

You will work hybrid, liaise with clients and teams, prepare reports, and ensure accurate billing and onboarding. Strong MS Office skills and attention to detail are essential to thrive in our professional environment.