Administrative Assistant

HVJ Associates, Inc.; Dallas (TX); On-site; USD 42,000 - 52,000; Full time

Job summary

HVJ Associates, Inc. in Dallas, TX seeks an Administrative Assistant to provide comprehensive administrative, operational, and HR support to keep daily office functions running smoothly.

The role offers exposure to company processes, reporting, and initiatives, with growth toward business analytics and operations analysis as you expand responsibilities.

Qualifications

• Experience providing administrative and operational support in a professional office.
• Ability to handle confidential information.
• Strong written and verbal communication skills.

Responsibilities

• Answer and direct telephone calls and emails.
• Maintain office filing systems and records.
• Schedule meetings, appointments, and conference calls.
• Prepare correspondence, reports, forms, and presentations.
• Assist with data entry, document management, and record retention.
• Coordinate office supplies, equipment, and vendor communications.
• Assist with travel arrangements, expense reporting, and administrative logistics.
• Maintain confidentiality of sensitive company and employee information.
• Support management with special projects and administrative initiatives.
• Assist with onboarding, personnel records management, and administrative HR functions as assigned.
• Maintain company databases and tracking systems.
• Assist with operational reporting and document preparation.
• Support process documentation and internal workflow improvements.
• Assist in maintaining compliance records and administrative controls.
• Perform other duties as assigned to support business operations.

Skills

Communication

Organization

Calendar management

Data entry

Job description

At HVJ you’ll find a company that supports your professional growth and personal happiness. A culture that embraces innovation and collaboration. And smart, respectful coworkers who set the bar high, motivating and inspiring each other. Our people are vested and invested in our success. We invite you to find out why people think HVJ is a great place to work and grow.

Job Title

Administrative Assistant

Location

DALLAS 75247, TX US (Primary)
North Texas - US
TX US

Category

Administrative

Job Type

Full-time

Job Description

Position Summary

The Administrative Assistant is responsible for providing administrative, operational, facilities, fleet, and financial support to ensure efficient day-to-day office operations. This position plays a critical role in supporting company management, employees, vendors, clients, and operational initiatives.

The position is designed as a developmental role that provides broad exposure to the Company's operations, business processes, reporting systems, and strategic objectives. Through progressively increased responsibilities, the employee will gain the knowledge and experience necessary to transition into business analytics and operational analysis functions.

Administrative Support

• Answer and direct telephone calls and emails.
• Maintain office filing systems, records, and documentation.
• Schedule meetings, appointments, and conference calls.
• Prepare correspondence, reports, forms, and presentations.
• Assist with data entry, document management, and record retention.
• Coordinate office supplies, equipment, and vendor communications.
• Assist with travel arrangements, expense reporting, and administrative logistics.
• Maintain confidentiality of sensitive company and employee information.
• Support management with special projects and administrative initiatives.
• Assist with onboarding, personnel records management, and administrative HR functions as assigned.

Operational Support

• Maintain company databases and tracking systems.
• Assist with operational reporting and document preparation.
• Support process documentation and internal workflow improvements.
• Assist in maintaining compliance records and administrative controls.
• Perform other duties as assigned to support business operations.