Medical Office Admin & Front Desk Coordinator - Hybrid

Clay Today; Richmond, Northern (VA, KY); Hybrid; USD 23,000 - 32,000; Part time

Benefits offered by this job

Hybrid work arrangement

Competitive hourly pay

Job summary

VCU Health in Richmond, VA is seeking a part-time Administrative Assistant to serve as the main point of contact for the CTCCE. You will handle front-line inquiries, manage emails, and provide essential program information.

The role requires strong communication, organizational skills, and proficiency in Microsoft Office. A hybrid work arrangement is offered with a focus on courteous, professional service to students, faculty, and partners.

Qualifications

• High school diploma or equivalent required.
• Strong verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Proficiency with Microsoft Office applications (Outlook, Word, Excel).
• Ability to prioritize tasks and manage multiple responsibilities in a fast-paced environment.
• Ability to work independently while referring questions as needed.
• Commitment to respectful, professional conduct with diverse populations.

Responsibilities

• Serve as the primary contact by answering the CTCCE main telephone line professionally and promptly.
• Monitor and respond to the CTCCE general email account.
• Provide accurate information on course registration, schedules, and general program details.
• Route calls and emails to appropriate staff when issues cannot be resolved at front line.
• Maintain a positive, service-oriented experience for students, healthcare professionals, and community partners.
• Assist with general office operations and administrative tasks.
• Perform data entry and maintain departmental records.
• Prepare, print, assemble, and distribute course materials and certificates.
• Support copying, scanning, filing, mailing, and document organization.
• Assist with inventory and office supplies and other routine duties.

Skills

Verbal communication

Written communication

Interpersonal skills

Customer service

Prioritization

Independent work

Professionalism

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

VCU Health in Richmond, VA is seeking a part-time Administrative Assistant to serve as the main point of contact for the CTCCE. You will handle front-line inquiries, manage emails, and provide essential program information.

The role requires strong communication, organizational skills, and proficiency in Microsoft Office. A hybrid work arrangement is offered with a focus on courteous, professional service to students, faculty, and partners.