Hybrid Administrative Assistant – Grants & Compliance

Office of Behavioral Health Advocacy; Olympia, Northern (WA, KY); Hybrid; USD 34,000 - 40,000; Full time

Benefits offered by this job

3 weeks paid vacation

Paid sick time

Simple IRA with 3% match

Health, dental, and vision insurance

Employee assistance program

Job summary

Office of Behavioral Health Advocacy is seeking an Administrative Assistant to provide essential administrative support, budgeting assistance, and compliance tracking. You will help organize meetings, track grant-related activities, and coordinate communication across teams to ensure timely delivery of contractual obligations.

The role emphasizes discretion, strong organizational skills, and proficient use of Microsoft Office.

Qualifications

• Minimum 3 years of administrative support experience.
• Experience with contract compliance, deliverable tracking, and reporting.
• Proficiency with Microsoft Office products (Word, Excel, Outlook, OneNote).
• Ability to work with spreadsheets, databases, and documentation systems.
• Strong written and verbal communication; able to summarize information clearly.
• Maintains confidentiality and discretion with sensitive information.

Responsibilities

• Exercise discretion on significant matters as assigned.
• Track grant/contract income and expenditures.
• Assist budgeting to meet contract deliverables.
• Prepare, submit, and track grant applications/contracts.
• Organize meetings and events; take notes and follow up.

Skills

Microsoft Office

Organization

Communication

Time management

Writing

Research

Discretion

Tools

Microsoft Word/Excel/Outlook/OneNote

Job description

Office of Behavioral Health Advocacy is seeking an Administrative Assistant to provide essential administrative support, budgeting assistance, and compliance tracking. You will help organize meetings, track grant-related activities, and coordinate communication across teams to ensure timely delivery of contractual obligations.

The role emphasizes discretion, strong organizational skills, and proficient use of Microsoft Office.