Hybrid Research Administrative Assistant II

University of Massachusetts Medical School; Worcester (MA); Hybrid; USD 52,000 - 68,000; Full time

Benefits offered by this job

Hybrid work

Job summary

University of Massachusetts Medical School is seeking an Administrative Assistant II to provide confidential, complex administrative support for research and grants. You will liaise with departments, assist with onboarding, payroll, and HR forms, and manage calendars and travel logistics.

This role requires discretion and strong communication across teams. Ideal candidates will have HS Diploma, 5–7 years of related experience, and proficiency in Microsoft Office, with excellent organizational

Qualifications

• HS Diploma or equivalent is required.
• 5–7 years of related administrative experience.
• Proficient in Microsoft Office and related software.
• Strong organizational, verbal, written and interpersonal skills.
• Ability to prioritize and solve problems.

Responsibilities

• Coordinate and perform complex administrative tasks with minimal direction.
• Prepare correspondence, agendas, reports, and website updates.
• Record, prepare, and distribute meeting minutes.
• Maintain calendars and travel logistics.
• Assist with onboarding, training, and HR forms.
• Generate reports from spreadsheets/databases.
• Process invoices, payments, and requisitions; track payments.
• Answer phones, greet visitors, provide information.
• Order and maintain office supplies.
• Perform other duties as required.

Skills

Microsoft Office

Organizational skills

Verbal communication

Written communication

Interpersonal skills

Prioritization

Problem solving

Education

HS Diploma or equivalent

Job description

University of Massachusetts Medical School is seeking an Administrative Assistant II to provide confidential, complex administrative support for research and grants. You will liaise with departments, assist with onboarding, payroll, and HR forms, and manage calendars and travel logistics.

This role requires discretion and strong communication across teams. Ideal candidates will have HS Diploma, 5–7 years of related experience, and proficiency in Microsoft Office, with excellent organizational